Position Summary: The Administrative Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.
Essential Responsibilities:
Partners with the officer/director to effectively handle a wide variety of projects and tasks
Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
Communicates and coordinates department activities with other departments and headquarters
Supports and organizes special projects including logistics, event budgeting, and communications
Operates and troubleshoots new office technologies
Maintains Policy and Procedures manual in coordination with other department staff
Provides orientation and training for new staff as requested
Maintains and organizes documents and files; preparing written communications as requested
Performs other duties as assigned.
Additional Responsibilities:
Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
Kroc Statistician
Ministry programming assistance
Handle all logistics and registration for sending adults and children to camp
With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.
Qualifications:
Education/Experience:
Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
Must be at least 18 years old
2+ years of executive administrative support experience or 3+ years of administrative experience
Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.
Skills, Knowledge & Abilities:
Maintain strict confidentiality
Learn and adhere to The Salvation Army Policies, practices, procedures, and culture
High degree of professionalism in dealing with diverse groups of people, including board members, senior executive staff, community leaders, and donors
Computer Skills:
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software as needed
Certificates and Licenses:
Complete Safe From Harm training, and keep current as needed
Must have and maintain a current valid driver's license and pass The Salvation Army Motor Vehicle Record check (MVR)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
