A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
- Under general direction, provide administrative support to ACS Leaders, Managers, Project Managers, etc.
- Meeting and committee coordination which includes agenda planning, resource scheduling and coordination, taking minutes, follow-up on action items, etc.
- Manage multiple complex calendars.
- Handle administrative matters which may be of a confidential nature with the utmost level of discretion.
- Anticipate the needs of those being directly supported.
- Draft correspondence and documents, PowerPoint presentations and Excel spreadsheets.
- Run business reports as requested.
- Represent the department on routine matters and in assigned meetings which may include agenda planning, resource scheduling and coordination, take minutes, etc.
- Provide coverage for other administrative support staff within the ACS Administrative Support Team.
- Manage administrative processes such as Blue Folders, Performance Valuations, email distribution lists, documents, staff contact lists, etc.
- Perform an assigned set of suite duties such as supply ordering, vendor liaison, etc.
- Coordinate travel and subsequent expense tracking and reporting.
- Perform other duties as directed.
- A high school diploma or equivalent
- 4 years of experience in an administrative support capacity.
- Demonstrated ability to act in a professional manner.
- Excellent verbal, written and interpersonal skills.
- Excellent organizational, time-management and multitasking skills with a keen ability to pay attention to all details.
- Strong critical thinking and problem-solving skills.
- Ability to respond effectively to a dynamic environment.
- Strong customer service focus.
- Demonstrated ability to produce professional correspondence, free from grammatical and spelling errors.
- Ability to work independently and regularly exercise sound judgment in setting priorities.
- Proficient in use of Microsoft Suite products.
- Knowledge of Michigan Medicine policies and procedures.
- Knowledge of UMMG/Ambulatory Care structure, processes, and procedures.
This is a full-time position; Monday through Friday, shift hours are normally from 8:00am - 5:00pm (shift hours could have some minimal flexibility and potentially be changed based on the operational needs and/or work-life balance of personnel). As part of Michigan Medicine's Flexible First Workplace initiative, this position has a potential opportunity for a hybrid (both onsite work and remotely) or remote work arrangement based on business needs of the unit.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
