Position Summary:
The bookkeeper is responsible for day-to-day transactional accounting functions, ensuring timely, accurate, and well-documented financial records. This role supports the Controller by handling routine accounting processes and maintaining organized documentation.
Key Responsibilities:
Accounts Payable & Receivable
- Enter vendor bills and prepare payments for review and approval
- Prepare and send invoices as directed
- Record incoming payments and assists with bank deposits
- Maintains organized vendor and customer record
- Communicates with vendors and customers as necessary
Transaction Processing & Documentation
- Code and enter transactions in QuickBooks in accordance with the chart of accounts
- Maintain supporting documentation for all transactions
- Assist with month-end close preparation
Credit Card & Expense Support
- Collect and organize employee credit card reports with supporting documentation
- Enter credit card transactions and flag discrepancies for review
- Assist with employee reimbursement processing
Payroll & Administrative Support
- Assist with payroll coordination and data entry as directed
- Maintain payroll-related documentation under Controller oversight
General Support
- Maintain organized digital financial files
- Support audit and grant documentation requests as directed
- Flag inconsistencies or missing information for Controller review
- Other transactional or administrative finance tasks as assigned
- Adhere to established internal controls and financial procedures
Qualifications
- 2+ years of bookkeeping or transactional accounting experience
- Strong attention to detail and documentation
- Ability to follow established processes and internal controls
Preferred experience
- Nonprofit accounting experience
- Familiarity with grant-funded organizations
- Experience working with established accounting controls
- Associate degree in Accounting, Finance, or related field or equivalent experience
- 2+ years experience with QuickBooks
Core Competencies
- Accuracy and consistency
- Strong organizational skills
- Ability to meet deadlines
- Clear communication
- Comfort working with defined processes
Position Information:
- Part-time, 10-12 hours per week
- $20 an hour
- Hybrid with work from home flexibility. After initial training, it is expected to be at the office for a minimum 1 or 2 days/week
