Job Details

Judicial Administrative Assistant

• $44,234 - $59,279/ Year
• Health, Dental, and Vision Insurance
• Life Insurance
• Paid Time Off
• Pension Plan

Duties:

• Performs confidential administrative support, including screening and handling calls, scheduling hearings, meetings, and appointments, and maintaining the judge’s calendar.
• Prepares agendas, records meetings, and drafts minutes.
• Monitors courtroom recording equipment to ensure accurate logging of proceedings and maintains the permanent court record, including labeling, reproduction, and file custody.
• Maintains judge’s records, correspondence, transcripts, and related documents, and prepares required SCAO reports.
• Creates reports, charts, graphs, forms, and distribution lists.
• Administers oaths, marks exhibits, and transcribes and certifies court proceedings.
• Serves as liaison with judges, staff, attorneys, law enforcement, county departments, and the public regarding court operations.
• Trains new and backup recorders and judicial support staff.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

Education and Experience:

• Associate degree in business or a related field; and two years of administrative and clerical support experience, including one year of word processing experience; OR
• High school diploma or equivalent and four years administrative and clerical support experience, including one year of word processing experience.

Special Requirements:

• Will be required to obtain state certification as a Certified Electronic Recorder (CER) or Certified Electronic Operator (CEO) within one year of employment.
• Must possess and maintain a valid vehicle operator’s license throughout the course of employment.
• A pre-employment physical, drug screening, background check, and fingerprinting are required.
• Employees are subject to random drug and alcohol testing throughout employment.
• Must be able to lift up to 25 pounds; reach and bend; and sit/stand for prolonged amounts of time.
• May be assigned to work at any Berrien County Trial Court location.

Required Knowledge and Skills:

• Knowledge of court operations, courtroom procedures, recording equipment, and relevant agencies within Michigan and/or Berrien County preferred.
• Strong organizational and interpersonal skills with effective oral and written communication.
• Proficient in creating and maintaining spreadsheets.
• Familiar with ICLE and other legal resources.
• Able to work collaboratively, remain flexible, and function effectively in a team environment.
• Self-directed with the ability to exercise independent judgment and initiative.