Job Type: Full-Time
Work Environment: Small Office
We are seeking a versatile, hardworking, and highly organized Office Assistant to join our small, close-knit team. In a small office setting, every role is highly impactful. We need a professional with a positive attitude who can wear multiple hats, prioritize responsibilities effectively, and maintain a seamless work flow.
The ideal candidate will handle everything from financial tracking to client relations, while upholding the highest standards of professionalism and strict confidentiality.
Key Responsibilities
- Financial & Procurement: * Manage Accounts Receivable (A/R) and Accounts Payable (A/P).
- Order and process purchase orders efficiently.
- HR Support: Handle and coordinate employee health insurance benefits and documentation. Process employee applications and files.
- Communications: * Answer incoming phone calls with a warm, professional demeanor.
- Manage daily clerical tasks and written/verbal correspondence with customers.
- Data Management: Execute precise and efficient data entry tasks.
Qualifications & Requirements
- Professionalism & Attitude: A high level of professionalism is a must, paired with a positive, solutions-oriented attitude.
- Work Ethic: Hardworking, dependable, and able to work independently in a small office dynamic.
- Time Management: Strong ability to multi-task and intelligently prioritize responsibilities.
- Confidentiality: Absolute and strict adherence to confidentiality regarding company financials, customer accounts, and employee HR information.
- Technical Skills: * Strong, accurate data entry skills.
- Proficiency with standard office software. QuickBooks experience is a major plus.
Benefits:
- Competitive pay
- Health, Dental, Vision
