JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
POSITION SUMMARY
The Business Analyst serves as the central hub for financial management, project coordination, and administrative oversight of facility management and capital project portfolios. This role ensures seamless integration between operational activities, financial reporting, and stakeholder communication while maintaining accurate project tracking and compliance with organizational standards.
PRIMARY RESPONSIBILITIES
Financial Management and Analysis
Oversee comprehensive financial operations including budgeting, forecasting, and procurement coordination
Suggested Tasks:
Process overtime purchase requests within established timelines to maintain vendor payment cycles
Execute monthly accrual processes for both operations and project budgets, ensuring accuracy for financial close
Develop and maintain monthly financial forecasts for expenses and capital categories using standardized templates
Monitor project commitments and funding requirements, identifying discrepancies and coordination needs
Facilitate fund transfer requests between projects and operational accounts
Conduct quarterly reviews of open purchase order commitments, working with regional teams to close unnecessary obligations
Provide analytical support for budget variance analysis and financial decision-making
Assist with invoice resolution, payment tracking, and SAP system reporting requirements
Project Coordination and Tracking
Maintain comprehensive oversight of project portfolios with focus on status reporting and milestone management
Suggested Tasks:
Update project summary reports every 2-3 days using current SAP data extracts
Maintain daily project list updates including completion percentages, work breakdown structures, and status indicators
Review project commitments regularly to ensure all active projects are properly tracked and funded
Coordinate bi-monthly project status meetings with stakeholders to review progress, roadblocks, and forecasts
Develop project rollover assessments and recommendations for management review
Support project managers with administrative requirements and documentation needs
Monitor project delivery timelines and facilitate cross-functional communication
Administrative operations and reporting
Execute systematic administrative processes that support operational efficiency and compliance tracking
Suggested Tasks:
Update utility interruption tracking system based on submitted incident reports
Compile and distribute monthly operations budget spend data to facility area managers and leadership
Ensure responsive email communication with 24-hour response standard for all inquiries
Support Ariba procurement system processes and user assistance as needed
Team Leadership and Communication
Facilitate effective team communication and coordination through structured meeting management and documentation
Suggested Tasks:
Host and facilitate monthly staff meetings with comprehensive agenda development and follow-up
Prepare detailed meeting minutes for all staff meetings, distributed same day or following Monday
Coordinate quarterly in-person workshops for remote team building and enhanced collaboration
Plan and execute bi-monthly project status meetings with multi-stakeholder participation
Develop presentations for management review covering operational metrics and project updates
Foster team engagement through structured communication processes and regular touchpoints
Support cross-functional coordination between facility managers, project teams, and financial stakeholders
Key Performance Indicators
Financial Accuracy & Timeliness
All monthly financial submissions completed by specified work day deadlines
Purchase order processing completed within 3-day target timeline
Fund transfer requests processed within 1-2-day standard
Communication Excellence
Email responses provided within 24-hour commitment
Meeting minutes distributed within one business day of meetings
Weekly reports delivered consistently on Wednesdays
Project Management Effectiveness
Project tracking... For full info follow application link.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
