We, the staff, and faculty of the Frankel Cardiovascular Center (FCVC) team, are committed to advancing medicine and serving humanity through living and teaching our core values of Caring, Teamwork, Integrity, Innovation and Inclusion. Every FCVC employee is expected to understand and demonstrate that, in every interaction, we represent the entire organization both through the care we provide, and the courtesies we extend to patients, families, and team members. The FCVC is dedicated to partnering with patients and families to deliver the safest and highest quality of health care. Excellent service is an expected and integral part of the FCVC culture.
To be considered for this position, a cover letter is required and should be attached as the first page with your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
We are seeking a self-motivated, customer-centered, and detail-oriented team member to join the Frankel Cardiovascular Center administrative team and to provide essential administrative support to FCVC leaders, programs, and events. The ideal candidate is excellent at multi-tasking and prioritizing and will function as part of the administrative team, supporting our patients, their families, our healthcare providers, and our community.
- Manage correspondence, prepare and edit documents, presentations, and reports.
- Organize and prioritize complex calendars, including room scheduling and conflict resolution.
- Coordinate agendas, meeting minutes, and communications for conferences and committees.
- Provide logistical and day-of support for major events, symposiums, and leadership initiatives.
- Reconcile P-Card transactions and expense reports; arrange travel for leaders and visitors.
- Maintain office operations, including supply inventory.
- Serve as front desk point of contact, assisting staff, patients, and guests with wayfinding.
- Oversee scheduling and support for FCVC conference rooms and Danto Auditorium.
- Act as primary administrative partner to the Administrative Director and Strategic Planner.
- Provide backup coverage for other administrative partners and perform other duties as assigned.
- High school diploma or equivalent combination of education and experience.
- Prioritizes and manages complex tasks and/or projects with competing deadlines. Works effectively and efficiently despite the potential for frequent interruptions.
- Works independently with a high degree of creativity, initiative, and resourcefulness. Shows sound judgment based upon experience.
- Excellent verbal and written communication skills with a strong customer focus. Contributes to the team in a professional and collaborative manner.
- Handles confidential materials and situations with sensitivity and discretion.
- Strong Microsoft Office Suite skills (e.g., Outlook, Word, PowerPoint, Excel).
Intermediate level:
- 2-4 years of progressively responsible experience in an administrative support role.
Associate level:
- Less than 2 years of progressively responsible experience in an administrative support role.
- Bachelor's degree preferred.
- Prior experience in a healthcare setting.
- Experience utilizing administrative U-M information technology systems.
Normal business hours, Monday through Friday, with flexibility around some events taking place during the evenings/weekends. Onsite at the FCVC for at least 4 days per week, with potential for 1 remote day after a successful 6-month probationary period. Schedule is based on the current needs of the department and may be subject to change.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal employment opportunity employer.
