BAY COUNTY PROBATE/JUVENILE COURT
JOB TITLE: ADMINISTRATIVE ASSISTANT
PAY RANGE: $54,412.80 - $60,153.60 (MP06)
APPLICATION PROCEDURE: Apply online at www.baycountymi.gov
POSTING END DATE: DECEMBER 5, 2025
This position is full-time with benefits (non-union).
Benefits include, but not limited to:
• HEALTH, DENTAL & VISION INSURANCE
• LIFE INSURANCE
• PAID VACATION DAYS
• PAID SICK DAYS
• PAID PARENTAL LEAVE
• PAID PERSONAL DAYS
• PAID HOLIDAYS
• PENSION WITH 4% EMPLOYER CONTRIBUTION
• FLEX SPENDING ACCOUNT
• PAID BEREAVEMENT
*Bay County is a qualifying employer for Public Service Loan Forgiveness (PSLF)
General Summary:
Under the immediate direction of the Deputy Probate Court Administrator and Court Administrator, the Administrative Assistant is responsible for supporting the Deputy Court Administrator with administrative and technical functions.
Qualifications:
• Education: bachelor’s degree preferred; or an associate degree with 3-5 years of court related experience.
• Experience: Knowledge of the juvenile court system & mental health code.
• Court recorder certificate preferred; or can become certified as a court recorder within one year from date of employment.
• Valid Michigan Driver’s License
Administrative Functions:
1. Entry of court bills on a weekly basis for payment through the County Treasurer.
2. Responsible for general facilities management including scheduling equipment repair, and purchasing of office supplies.
3. Backup to the Deputy Court Administrator for purposes of voucher preparation and payments, MISACWIS entry, etc.
4. Backup to the Deputy Court Administrator for purposes of processing payroll on a bi-weekly basis for both technical and professional staff.
5. Backup to the Deputy Court Administrator for purposes of submitting month end reporting to State of Michigan and other agencies.
6. All other duties as assigned.
Technical Functions:
7. Monitors mental health filings through collaboration with Bay Arenac Behavioral Health, McLaren Bay Region and statewide Community Mental Health.
8. Processes filings for developmentally disabled individuals in preparation for hearings.
9. Maintains judicial assignments for out of county courtesy hearings, marriages, and mental health rotations.
10. Provides backup for dependent neglect proceedings. Includes computer entries and subsequent filings. Schedules pre-trial conferences, formal hearings, review hearings and maintains paperwork for the dependent neglect cases.
11. May assist in court room as court bailiff or jury clerk for delinquency and dependent neglect proceedings.
12. Provides back-up as a recorder in the Court room when called upon to record hearings.
13. Provides transcripts of hearings on appeal or as requested by attorneys.
14. May perform a variety of other court-related functions as directed by the Deputy Court Administrator.
15. All other duties as assigned.
The above statements are intended to describe the general nature of work performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties.
Physical Requirements:
• Ability to sit most of the time and being mobile or stand for brief periods of time.
• Ability to move objects according to the following weight and frequency: generally, up to 10 pounds of force from zero amount of time up to one-third of the time.
• Must perform essential functions of the job with or without reasonable accommodations.
Other Knowledge, Skills & Abilities desired:
• Ability to speak and write effectively.
• Must be able to demonstrate an ability to efficiently use word processing, data entry and analysis programs.
• Ability to relate effectively to the public and individuals that enter the office.
Bay County is an Equal Opportunity Employer
“Bay County is an equal opportunity employer. It is the policy of Bay County and its departments to pursue equal employment opportunity regardless of height, weight, political or religious affiliations, race, color, sex, disability, familial status, sexual orientation, gender identity, national origin, or other protected classification set forth by law in our relationship with applicants for employment, employees of the department, and the public.”
F.L.S.A.: Non-Exempt
