A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Are you ready to be part of a team that empowers innovators and changemakers across the University of Michigan? The Center for Entrepreneurship (CFE) is looking for a proactive, organized, and enthusiastic Administrative Coordinator to play a key role in supporting our mission to unlock the full entrepreneurial potential of students, faculty, and researchers.
In this highly visible and rewarding role, you'll serve as the first point of contact for the CFE, helping create a welcoming, professional, and inclusive environment for the more than 3,000 students and 600+ faculty we support each year through our academic, entrepreneurial practice, and technology acceleration programs.
Reporting to the Unit Administrator, you'll collaborate with a passionate, forward-thinking team and provide essential support across administrative, financial, HR, and event operations. This position is ideal for someone who enjoys variety, thrives in a collaborative setting, and takes pride in helping a high-performing organization run smoothly and efficiently.
Lead Office Support
- Serve as the first point of contact for the CFE, creating a warm, welcoming, and professional atmosphere for students, faculty, and guests.
- Manage the CFE's main phone line and main email address, ensuring prompt and helpful communication.
- Oversee office logistics, including supply management and workspace organization, to keep operations running smoothly.
Executive Director Support
- Serve as the administrative partner to the CFE Executive Director, providing calendar and meeting management, preparing agendas and materials, and anticipating needs to ensure leadership priorities move forward efficiently.
- Manage and reconcile travel arrangements and expenses.
Financial Coordination
- Manage purchasing and financial transactions across the CFE, including purchase orders, travel reimbursements, PeoplePay (payments to individuals for services), purchasing card reconciliations, and accounts receivable.
- Collaborate with Procurement Services and the Shared Services Center to ensure timely and compliant financial processing.
- Track expenditures, resolve discrepancies, and support account reconciliation.
HR Support
- Provide administrative support for HR processes, including recruitment, hiring, onboarding, and timekeeping.
- Coordinate the recruitment and hiring process for student and non-student temporary employees.
- Support the annual lecturers' review process.
Administrative & Event Support
- Plan and coordinate CFE meetings, events, and programs that engage students, faculty, and partners across campus and beyond.
- Maintain a master calendar of CFE activities and events.
- Support special projects and provide administrative support to ensure the smooth execution of key initiatives.
- Build strong relationships with administrative staff across departments to share best practices and deliver exceptional service.
- Bachelor's degree or equivalent combination of education and progressively responsible administrative experience.
- 3+ years of professional experience in an administrative support role.
- Exceptional organizational, interpersonal, and time management skills.
- Strong attention to detail, accuracy, and the ability to manage multiple priorities.
- Demonstrated professionalism and discretion in handling sensitive information.
- Knowledge of University of Michigan and College of Engineering policies, procedures, and systems.
- Familiarity with U-M's financial and HR systems.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The Mission of the CFE is to unlock the full entrepreneurial potential at the University of Michigan by helping people to understand, experience, practice, and refine the skills needed to successfully translate their knowledge, ideas, leadership, creativity, and enthusiasm into lasting value in the world. We achieve this potential by providing access to a wide variety of educational opportunities, immersive learning experiences, timely and powerful mentorship, and meaningful connections to the global industry leaders who are building the future.
Learn more about our work and community at https://cfe.umich.edu/.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal employment opportunity employer.
