Overview:
A management position that involves broad-based responsibility chartered to providing critical support and leadership in implementing key Travel & Expense (T & E) functions for the firm. Possesses the highest degree of integrity and ethical standards. Manages the firm's resources (people, processes and tools) and assignments with proficiency, fluency and aptitude. Teaches and mentors staff and effectively embodies and expresses the firm's values and mission.
Responsibilities:
Manages global travel and expense programs and identification and development of process improvement opportunities
Develops international firmwide travel and expense guidelines to align with firm's strategic plan
Designs and implements business processes to support T & E Guidelines in program platforms. Monitors program results implementing appropriate guidelines and program updates
Manages TMC (Travel Management Company) vendor and provides training and communications interface with users, executes TMC Administrator functions, and implements TMC platform updates and enhancements
Manages expense tool vendor and user interface training and communications, and directs and implements tool updates and enhancements
Provides platform global Administrator support
Manages and directs payment of approved expense reports and associated interfaces with and data transfers to the accounting system
Reviews and analyzes current business processes within Accounting & Finance to identify and implement opportunities for operational improvement and increased efficiency
Manages additional relationships with air, hotel and rental car vendors, and credit card and purchasing card program vendors
Manages corporate card program to support business travelers; manages purchasing card program to support company local office purchasing requirements and implements card program enhancements and updates
Works with internal IT related to various platform updates, enhancements, and trouble-shooting issues
Develops and executes corporate-wide communications, in addition to providing training to global users regarding the T & E Program and platforms
Negotiates vendor contracts associated with the T & E programs including the annual hotel RFP process
Identifies and analyzes opportunities for process improvement to enhance strategic objectives across the firm globally
Leads, supports, trains and directs the T & E team related to platforms, processes, communications and daily activities
Qualifications:
Bachelor's degree in Accounting, Finance or an equivalent combination of education and experience
Typically with 8+ years of experience
Experience in MS Office Suite, including Excel, Outlook and Word
Experience in Chrome River Expense and Egencia Travel preferred
Demonstrated ability to coordinate process improvements and productivity enhancements with the Finance/Accounting team
Strong interpersonal skills and the ability to interact with all levels of staff
Strong work ethic and eagerness to produce high quality, accurate results
Strong organizational skills and the ability to work on multiple projects at the same time
Proven ability to operate comfortably and effectively in a fast-paced environment
Ability to manage team with diplomatic and collaborative leadership style which puts value on relationships and collaboration, both internal and external
Ability to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events
Ability to hold sensitive information with a high level of confidentiality and integrity
Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
Ability to problem solve and apply appropriate solutions
Ability to collaborate and encourage collaboration in a team environment, and ability to work independently and prioritize work
Ability to effectively meet deadlines at expected quality
If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS’ policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as amended, or their implementing regulations, or any other Federal, State or local laws requiring equal opportunity.
