MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!
Title: Project Assistant - CSHP/CDMTR
$17.50 - $22.00 / Posted Thru: 4-10-24
Location: Remote/Virtual
Purpose:Data Across Sectors for Health (DASH - dashconnect.org) is a national initiative co-directed by the Michigan and Illinois Public Health Institutes that elevates models, principles, and practices that support multisector data-sharing ecosystems to achieve health equity. MPHI leads a capacity-building program and directs the initiative as a collaborative learning system. We seek an individual passionate about public health, project and process management, and interest in health data and evaluation to organize and execute day-to-day operations in a fully virtual, dynamic, and complex environment.
Duties and Responsibilities:
Meeting Support Responsibilities
Arrange virtual meetings/events via Teams, Zoom, and other virtual platforms, including scheduling, managing participant communication, supporting the meeting through screen sharing, managing the chat and breakout room, and other technical support needs during a virtual gathering.
Organize the scheduling and coordination of project meetings, interviews, focus groups, and other project-related gatherings.
Organize coordination for off-site project meetings, training, and events, including scheduling, establishing, and overseeing venue contracts if applicable.
Assist in preparing project materials and products for meetings/trainings/events.
Create, save, and distribute meeting minutes and monitor needed follow-up.
Support and complete any post-meeting/training/event wrap-up, including creating event evaluation reports, creating, and disseminating event summaries/notes, and coordinating all leftover event materials.
Document Management Responsibilities
Track, update, and save documents created and received by projects.
Generate, input, edit, and proofread meeting notes, reports, correspondence, charts, graphs, and other documents using Microsoft Office applications.
Other Project Support Responsibilities
Collect and enter data as project needs arise.
Support staff in meeting project goals.
Disseminate project-related information to the appropriate persons.
Assist Financial Analyst and award recipients in completing purchase orders, expense reimbursement forms, and prepaid expenses.
Actively participate in project training, team, and staff meetings.
All other duties as assigned.
MPHI Responsibilities
Maintain a positive, strong, credible, professional relationship with all parties of MPHI projects, and always represent the best interest of MPHI.
Understand and uphold MPHI's Core Values of Servant Leadership, Health Equity and Social Justice, Authentic Relationships, and Quality and Excellence.
Qualifications/Requirements:
Education: A high school diploma or equivalent is required. While attainment of certifications or a degree indicates readiness for success in this role, we do believe that you can become skilled through alternative routes and encourage all to apply.
Experience: Experience working in a professional environment (physical or virtual) is required, both is preferred. Intermediate to advanced understanding and experience in fundamental administrative and clerical methods and tools. Demonstrable experience completing administrative tasks independently. Comfort and fluency in using Microsoft Office Suite and other cloud-based and collaboration applications.
ImportantSkillsand Characteristics:
Ability to organize, evaluate, and present information effectively.
Professional work ethic, effective time management, and diverse collaboration skills.
Joyful and enthusiastic learner with a love of collaboration.
Knowledge of the principles of administrative support, including procedures, email communication, meeting coordination, data entry, and document creation.
Ability to work effectively in a team-based environment, including working with remote or virtual team members.
Proficiency with Microsoft Office applications and other cloud-based and collaboration applications (e.g., Microsoft Teams, Virtual Meetings, Google Drive).
Ability to learn and utilize computer systems and applications to complete work and deliverables within the timeframes.
Preferred additional skills:
Basic knowledge of methods, procedures, precedents, and terminology used in research/evaluation/public health improvement.
Familiarity with techniques for using reference materials, organizing data, and reporting metrics.
Work Environment and Physical Requirements: This position is fully virtual and open to applicants from most States. Most work occurs between 9 and 6 Eastern time, and some tasks may require travel.
RESPONSIBILITY FOR THE WORK OF OTHERS: No required responsibility.
IMPACT ON PROJECTS, SERVICES AND OPERATIONS: This position has a direct impact on the quality of services provided by MPHI.
REQUIRED COMMUNICATION
Contact Person/Group
Frequency
Purpose
Supervisor
Daily
Supervision
Internal Partners
As Needed
Collaboration
External Stakeholders
As Needed
Collaboration
"For purposes of employment standards, this classification is "Non-Exempt" from overtime provisions of the fair Labor Standards Act."
MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!
MPHI is an EEO/AA employer that participates with e-verify.
MPHI is an Affirmative Action/Equal Opportunity Employeer
