PURPOSE OF POSITION:
Under the direction of the Materials Manager, the Receiving Coordinator is to review and monitor vendor shipment deliveries, vendor ASNs and delivery status as well as create ASN's and documentation for shipments departing the facility. Review and monitor inbound shipments to ensure that all aspects of receiving and invoicing are conducted proficiently to include use of the company’s integrated manufacturing information systems as well as all electronic communication and documentation required. Work with Materials Team to monitor change in delivery windows and hourly demand.
RESPONSIBILITY AND AUTHORITY:
- Follows and supports Magna's operating principles, including:
- Magna Employee Charter — Operating under its principles by treating all associates equally, fairly and with dignity and respect.
- Open Door Policy — Solves issues with two-way, open and friendly communication.
- 5S — Maintains and promotes good housekeeping by following the philosophy "Everything has a place. Everything in its place".
- Safety First - Obey the plant's safety rules and procedures by wearing PPE at all times and immediately addressing all safety concerns. Promotes an environment where zero injuries is the expected standard.
- Company quality and environmental policies.
- Core values — Treat all employees equally, fairly, with dignity and respect without favoritism in accordance with company values.
ESSENTIAL FUNCTIONS OF THE POSITIONS:
- Perform daily check for returnable dunnage inventory.
- Analyzes vendor shipments and delivery windows to leveled workforce as required.
- Create receipts in the system for every delivery coming into the plant.
- Generate ASNs in the system for every shipment departing from the plant (vendor returns and returnable dunnage) and verify these are received on time as required.
- Maintain documentation control for all the shipments departing from the plant as well as for all the products coming back to the plant as returnable packaging, reject materials, etc.
- Perform Inventory Cycle Counts, report any inventory discrepancy and report to Area Leader.
- Report receiving discrepancies to Materials team.
- Reprint barcode labels as required.
- Monitor FIFO in the system.
- Record all receipts in EOS/Delivery Performance log.
- Report or communicate any trailer issues to the carrier.
- Performs other related duties as required.
POSITION REQUIREMENTS:
- Exceptional interpersonal and communication skills
- Strong analytical skills, excellent at managing data at a detail level
- Business acumen and ability to exercise sound judgment in the course of executing daily responsibilities
- Creative thinker, able to define, implement and/or lead process improvement activity
- Able to address and resolve ambiguity; prioritize, multi-task and work independently
- Able to work well with others; build and maintain positive team member relations.
- Able to speak with callers and greet visitors in a calm, clear, and courteous manner.
- Able to prepare, read, and interpret written reports, instructions, procedures, and guidelines.
- Able to effectively present information and respond to questions from management, team members, suppliers, and customers.
- Able to work and communicate effectively in a team environment.
- Able to manage and schedule multiple priorities and meet deadlines.
- Able to operate and obtain certification in material handling equipment.
- Able to calculate figures and amounts.
- Able to use a computer and learn new software as required.
PHYSICAL DEMANDS:
The receiving coordinator works in an office environment as well as a general factory environment. Some of the physical demands of this position include sitting for prolonged periods of time, walking up and down staircases, occasional lifting (up to 50 lbs.), and occasional stooping and bending. Repetitive lifting up to 35 lbs. Additional hours as required.
KNOWLEDGE:
Be familiar with:
- CMS System
- Proficient with Microsoft Office (Excel, Word, Outlook)
EDUCATION:
High school diploma, GED or equivalent experience required
WORK EXPERIENCE:
- Automotive Experience
- Experience with FIFO/inventory control
- 3 years progressively, more responsible experience with company integrated manufacturing information systems, and customer programs (EDI, ASN & SMART experience) is preferred
OTHER:
Environmental, Health & Safety:
- Support and comply with all TS16949 & IS014001 procedures and work instructions.
- Support a safe and healthful work environment that is free of recognized hazards for all employees, contractors and visitors.
- Cooperate with all local, state and federal agencies, such as OSHA or the EPA, in the event of an inspection.
- Know and follow all applicable EH&S Policies and Procedures.
At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.
