Job Details

PPO Deputy Circuit Court Clerk

• $35,562 - $47,655/ Year
• Health, Dental, and Vision Insurance
• Life Insurance
• Paid Time Off
• Pension Plan

Duties:

• Performs advanced clerical and administrative functions in the County Clerk's Office, ensuring accurate recordkeeping and information management.
• Processes PPO filings, assists petitioners and respondents, and ensures compliance with filing requirements.
• Distributes case documents to judges and involved parties; handles PPO violations, verifies hearings and orders, and scans records into the system.
• Prepares files for the Court of Appeals; reviews returned cases from higher courts for required actions.
• Coordinates attorney appointments for appeals, maintains logs of transmitted records and transcripts, and opens District Court appeal cases.
• Prepares and distributes appeal paperwork, collects fees, and obtains judicial signatures.
• Drafts and enters Judgments of Restitution and Liens, including victim and payment information.
• Records restitution orders for processing payments.
• Inputs case actions such as complaints, motions, and subpoenas into the records system.
• Ensures all hearings and court events are accurately scheduled and documented, reviews case files for judicial notes, and acts accordingly.
• Schedules hearings, reviews cases for appropriate proceedings, and notifies participants of court dates and procedures.
• Responds to jail mail, certifies and copies documents, and performs notarial services.
• Maintains departmental files, assigns case numbers, and updates procedural manuals.
• Serves as back-up to other staff as needed.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

Education and Experience:

• High school diploma or equivalent is required and a minimum of three years of office experience, preferably in a legal or governmental organization.
• Additional coursework in legal office administration, business, or related areas is preferred.

Special Requirements:

• Must obtain Notary Public commission upon employment.
• Must possess and maintain a valid vehicle operator’s license throughout the course of employment.
• Will be required to successfully pass a pre-employment physical, drug test and background check as a condition of employment.
• Will be fingerprinted and may be subject to random drug and alcohol testing during employment.

Required Knowledge and Skills:

• Demonstrated proficiency with the use of standard office equipment and Microsoft Office Suite software.
• Strong verbal and written communication skills and the ability to provide excellent customer service.