Description
Position Summary
The Purchasing Specialist will coordinate and maintain all activities of Credit Union purchasing and requisition systems. Develop and maintain purchasing catalogue. Purchase and receive supplies and materials ensuring optimal quality and price. Work with vendors and suppliers to maintain high levels of services and negotiate pricing and terms.
Work Location
This position offers a hybrid role with a combination of working both onsite at Headquarters 1 building in East Lansing and offsite work from home. A schedule of expected onsite and work from home days will be discussed during the interview process.
Position Responsibilities
Purchasing Specialist I:
Purchases the correct amount of the highest quality merchandise at the lowest possible price
Prepares purchase orders, solicit bid proposals, and review requisitions for goods and services
Fills requisitions for supplies ensuring accurate and timely delivery
Analyzes price proposals, financial reports, and other data and information to determine reasonable prices
Maintains standards of the Credit Union's purchasing procedures and policies
Advises department managers on products, purchasing options and purchasing policy
Coordinates the solicitation, review and distribution of bids for materials and services to staff and negotiates contracts with vendors
Maintains database records to assure compliance
Processes sealed bids, requests for quotation (RFQ), and requests for purchase (RFP)
In partnership with Warehouse Specialist, maintains perpetual inventory of assigned commodities and services to assure timely order fills, cost control and compliance standards
Consults with and advises departments and staff on purchase concerns
Monitors and follows applicable laws and regulations
Monitors shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up on undelivered goods
Operates and maintains purchasing and inventory control and tracking systems and other software applications
Manages vendor relationships as they relate to purchasing; communicate with suppliers to ensure high level of service, on time deliveries, quality control
Maintains and updates product specifications, maintaining a working technical knowledge of the goods or services to be purchased
In coordination with Warehouse Specialists, maintains inventory and supply storage ensuring proper inventory levels; responsible for safety and security of Credit Union assets; discard outdated materials and supplies
Coordinates with departments and branches to establish a supply inventory catalogue that meets the evolving needs of the Credit Union; maintains and updates the catalogue as Credit Union needs grow and change
Purchases furniture, equipment, tools, supplies, and other depreciable assets as directed by Purchasing and Logistics Manager
Escorts and provides access to delivery persons and visitors
Participates in department moves, facility openings, events and meeting set-ups; provides assistance as requested
Responds to various requests by staff members and management team at MSUFCU Headquarters and branch offices
Provides general facilities related support as needed
Participate in training activities within your department or branch and with the learning and talent development department; such training helps to ensure staff compliance with Credit Union policies and state and federal regulations and laws.
Perform other duties and assist other employees, as assigned
Purchasing Specialist II:
All Purchasing Specialist I duties and responsibilities
Consistently improves cost savings for the Credit Union by continuous improvement of purchasing contracts and/or relationships with vendors
Performs research and statistical analysis of the Credit Union's current purchasing program to ensure the most effective and fiscally responsible methods are being practiced
Manages and rotates assets under your authority to maintain the Credit Union's standard of quality
Aids in providing yearly budgets for purchasing projects and updates
Mentors others in the proper and efficient use of purchasing procedures and policies
Senior Purchasing Specialist:
All of Purchasing Specialists I and II duties and responsibilities
Leads implementation and development of technical specifications, purchasing procedures, inventory controls, software enhancements and upgrades, and develops new solutions to support growth and change
Researches and evaluates suppliers based on price quality, selection, services, support availability, reliability production and distribution capabilities, and the supplier's reputation and history
Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for change
Studies sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate employee access to supplies
Interviews vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, prices, and manufacturing best practices
Monitor changes effecting supply and demand, tracking market conditions, price trends or futures markets
Mentors and provides support to less experienced co-workers, mentors purchasing clerks, buyers, and expediters
Knowledge, Skills, and Abilities Required
Purchasing Specialist I:
2+ years of experience in purchasing department operations including buying and procurement
Bachelor's degree with a focus in Business Administration, Purchasing or Supply Chain Management from an accredited college or university preferred
Proficiency in Microsoft Office products required
Strong verbal and written communication skills, and excellent organizational skills; must exhibit professionalism and courtesy when working employee and... For full info follow application link.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
