Part-Time Support Staff
Pay Rate: $14.00–$16.00 per hour
Position Summary
We are seeking a dependable, organized, and detail-oriented Part-Time Administrative Assistant to provide administrative, customer service, payroll, and office support. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple tasks while maintaining confidentiality and accuracy.
Previous experience with office management is preferred, along with the ability to learn and work with various payroll, accounting, and office systems.
Key Responsibilities
Payroll & Reporting
- Maintain and process all aspects of payroll for multiple companies.
- Prepare and file monthly, quarterly, and annual payroll reports.
- Maintain accurate payroll records and documentation.
- Research and assist with responding to governmental notices and payroll-related inquiries.
- Assist with setting up new companies and establishing necessary payroll information and accounts.
- Ensure payroll-related records and reports are properly maintained and filed.
- Maintain confidentiality of payroll, employee, and company information.
Administrative & Customer Support
- Provide professional customer support by answering phone calls, responding to emails, and addressing customer inquiries.
- Assist executives with administrative tasks and occasional personal tasks as needed.
- Transcribe, prepare, and proofread documents while ensuring accuracy and attention to detail.
- Organize and maintain physical and digital files for easy retrieval.
- Coordinate projects, track deadlines, and assist with calendar management.
- Assist with general office management and day-to-day administrative tasks.
- Order and maintain office supplies.
- Assist with maintaining office equipment and ensuring the office remains organized and functional.
- Perform light office cleaning and janitorial duties, including vacuuming, dusting, washing dishes, and maintaining common areas.
Required Qualifications
- Proven experience in an administrative, payroll, bookkeeping, or customer support role.
- Previous experience processing payroll and preparing payroll reports is required.
- Experience maintaining and filing payroll and business records.
- Strong organizational skills with the ability to multitask and prioritize responsibilities effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality when handling payroll, financial, employee, and company information.
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Familiarity with Sage Peachtree and QuickBooks for basic bookkeeping tasks.
- Ability to work independently while also working effectively as part of a team.
- Dependable, professional, and willing to assist with a variety of office responsibilities.
Ideal Candidate
The ideal candidate is organized, dependable, detail-oriented, and comfortable handling confidential information. They should be able to switch between payroll responsibilities, customer service, administrative tasks, and general office duties while maintaining accuracy and professionalism.
This position is well suited for someone who enjoys a variety of responsibilities and takes pride in keeping an office organized and running efficiently.
Employment Type
Part-Time
