ASE is assisting one of our members in seeking an experienced Accounts Payable Clerk for a temporary assignment expected to last 3-6 months. This position is ideal for an accounting professional who enjoys a fast-paced environment and has strong experience with accounts payable processing, reconciliations, vendor management, and financial systems.
If you are detail-oriented, organized, and thrive in a deadline-driven accounting environment, we encourage you to apply.
Position Summary
The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices, employee expense reimbursements, credit card transactions, ACH payments, and other financial obligations. This role ensures compliance with agency policies, maintains accurate financial records, and provides support during audits and financial reporting activities.
Key Responsibilities
- Process vendor invoices and payment requests accurately and on time.
- Verify appropriate approvals and supporting documentation are received.
- Match invoices to purchase orders and contracts.
- Code transactions to the correct vendor and general ledger accounts.
- Follow up with internal staff and vendors regarding missing information or discrepancies.
- Process ACH payments and weekly check disbursements.
- Maintain check control procedures, including voided check files and sequence tracking.
- Review and reconcile company credit card transactions and supporting receipts.
- Process and reconcile employee travel expense reimbursements.
- Verify authorization and supporting documentation for all expenditures.
- Maintain vendor records and accounts payable files.
- Collect and maintain W-9 information.
- Support annual 1099 reporting requirements.
- Reconcile vendor statements and resolve discrepancies.
- Respond professionally to vendor inquiries.
- Enter accounts payable transactions into Great Plains accounting software.
- Upload supporting documentation into the financial system.
- Process Adjustment Request Forms (ARFs) as needed.
- Reconcile transactions and verify system balances.
- Review aging reports, trial balances, and other accounts payable reports.
- Support internal and external audit requests.
Qualifications
Education
- Associate Degree in Accounting required.
- Significant related accounting experience may be considered in lieu of formal education.
Experience
- Minimum of three (3) years of accounts payable and/or general accounting experience.
- Experience in a medium-to-large accounting department preferred.
- Strong understanding of accounts payable processes and cash disbursements.
- Experience working with integrated accounting software systems.
- Proficiency with Microsoft Office, particularly Excel.
