POSITION SUMMARY
As Site Business Operations Coordinator, you will serve as the operational backbone of site leadership. This position will support the Site Lead in putting priorities into action, keeping leadership aligned, and ensuring the site runs with precision and purpose. This position will help support the strategy and execution of the site, supporting various functions across a complex, fast-paced manufacturing environment.
This is a role where your contributions are visible, your impact is immediate, and your scope grows with you.
If you are someone who anticipates needs before they arise, thrives in dynamic environments, and takes pride in supporting leaders and organizations to perform at their best, we want to meet you.
POSITION RESPONSIBILITIES
Design and steward a streamlined leadership meeting cadence centered on decision-making, KPI performance, and project milestones
Build initiative-taking agendas; coordinate attendees, pre-reads, and intended outcomes in advance
Publish timely meeting notes and action logs; lead closed-loop follow-through with accountability and escalation where needed
Partner directly with the Site Lead to review priorities, unblock work, and keep critical initiatives on track
Serve as the connective tissue across the senior leadership team, ensuring alignment and accelerating execution
Own site-wide communications on behalf of the Site Leadership, clear, timely, and strategically aligned
Elevate the quality, consistency, and visual impact of presentations, announcements, and written communications
Build and maintain a reusable library of branded templates, slide decks, townhall frameworks, and announcements
Lead the end-to-end planning and execution of site town halls integrating safety, engagement, and performance messaging
Support the site lead and HRBP with the coordination of the annual people leader offsites designed around networking, professional development, and strategic alignment
Champion volunteer initiatives and team-building experiences that strengthen site culture and community
Orchestrate site visits from start to finish (location, agendas, attendees, visitor onboarding, hospitality, and onsite flow)
Deliver a high-professionalism experience for executive leadership and commercial colleagues that reflects the site's culture and capabilities
Manage contracts, licenses, purchase orders, invoices, expenses, and administrative workflows with accuracy and accountability
Arrange travel for site leadership team
Identify and implement process improvements that drive operational efficiency and compliance
Maintain organized, compliant office and storage systems
Leverage internal AI tools to draft communications, summarize meeting actions, build first-pass templates, and enhance operational output while applying sound human judgment and strict confidentiality standards
EDUCATION AND EXPERIENCE
BA/BS in Business Administration, Organizational Leadership, Communications, or related discipline preferred
Minimum of 3-5 years of experience in executive support, business operations, site coordination, or a similar role in a demanding environment. Manufacturing or site operations strongly preferred
Demonstrated experience owning leadership meeting cadences, agendas, and closed-loop action tracking
High proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and SharePoint
Strong written and verbal communication skills with the confidence and polish to engage senior leaders daily
Ability to manage competing priorities, operate through ambiguity, and consistently deliver on commitments
Canva proficiency or strong visual communication capability
Experience planning and executing large-scale events, town halls, or multi-stakeholder leadership offsites
Familiarity with procure-to-pay (P2P) processes - purchase orders, invoices, and vendor coordination
PHYSICAL REQUIREMENTS
The work environment includes both office and manufacturing settings
Approximately 90% office-based and 10% walking/standing in manufacturing areas
May require use of... For full info follow application link.
Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [email protected] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.
