| Position Title: | Executive Assistant to the Vice President of UA&M | |
| Location: | Big Rapids (Main Campus) | |
| Department: | 70000 - Univer Advance and Mktg VP Office | |
| Advertised Salary: | $65,000-$67,000 Salary commensurate with qualifications, plus comprehensive benefits package | |
Benefits:
| Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Admin / Admin Temp Benefit Plans | |
| FLSA: | Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | N/A | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | The highly motivated Executive Assistant will provide advanced, high-level administrative support to the Vice President of University Advancement and Marketing. This role demands outstanding communication skills, both verbal and written, and the ability to handle highly confidential information with integrity and discretion. The successful candidate will manage the Vice President’s schedule; coordinate extensive travel logistics; provide executive and tactical support for capital campaigns; manage logistics for high-profile donor meetings and asks, foundation board meetings and events, and alumni events; and coordinate communication across the division. The assistant must be available to the team during and outside standard business hours when necessary, and possess an outstanding work ethic, sound judgment, and trustworthiness. Daily activities include regular interaction with the President's cabinet, deans, associate vice presidents, fellow executive assistants, Ferris Foundation Board members, major donors, alumni, and community leaders.
The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc. | |
| Position Type: | Staff | |
| Required Education: | Bachelor’s degree or work experience commensurate with the degree
| |
| Required Work Experience: | Experience working within a higher education institution, non-profit organization, or a fast-paced marketing/communications environment, working directly with senior executives and the community
Organization & Autonomy: Exceptionally well-organized, hard-working, and diplomatic, with the ability to work autonomously and prioritize tasks effectively in a dynamic environment.
Confidentiality: Direct experience dealing with highly sensitive and confidential information with integrity.
Technical Proficiency: Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), and Outlook calendaring.
Time Management: Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects.
Interpersonal Skills: Demonstrated ability to build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff).
Adaptability: Proven track record of meeting deadlines and working under pressure, with the ability to anticipate change and react efficiently and expeditiously.
Five years of progressively complex secretarial experience, including support to senior leadership. | |
| Required Licenses and Certifications: | | |
| Physical Demands: | - Office Environment
- Bending
- Carrying
- Moving
- Reaching
- Sitting
- Twisting
- Driving
- Repetitive movement
- Standing
| |
| Additional Education/Experiences to be Considered: | | |
| Essential Duties/Responsibilities: | *Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the University.
*Maintain and manage a daily calendar of meetings and events.
*Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
*Arrange travel and accommodations for the VP and others as assigned. Prepare expense reports.
*Screen incoming telephone calls; tak
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