Provide administrative support and problem-solving assistance to the vice president and/or division president.Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.
RESPONSIBILITIES
Coordinate routine matters, meeting, and travel
Provide administrative support to Leadership team
Access confidential and sensitive information
Patience, discretion, and good judgment are required in setting priorities, answering or directing correspondence, and in coordinator various meetings and conference calls
Provide administrative support and problem-solving assistance to other Administrative Support Personnel
Position maintains numerous daily, quarterly and annual reports as well as maintains records under various contracts
Assist in the coordination of division activities as needed by the executive
Authorize payment of departmental invoices and reconciles period department financial statement
Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that division office
Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive their staff
Ability to work cooperatively in high paced and sometimes stressful environment
Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner
Ability to act with honesty and integrity regarding customer and business information
Ability to follow directions and seek assistance when necessary to resolve customer and business issues
Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults
Must be able to perform the essential functions of this position with or without reasonable accommodation
QUALIFICATIONS Minimum
Highly organized and proficient at multitasking
Proven ability to work in a fastpaced, high change environment
Proven ability to maintain confidentiality of files, conversations and documents
Strong oral and written communication skills
3 years of administrative experience
Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures
Proficient in Excel, Word, Lotus Notes, and Power Point with the ability to learn new computer skills
Selfmotivated, able to organize, prioritize, plan and meet deadlines
Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done
Desired
Knowledge of corporate policies and procedures, organizational levels and reporting relationships
ASP experience within other departments
