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Secretary Level 2

Job Code Number

405338226

Job Description

Position Title:

Secretary Level 2

Location:

Big Rapids (Main Campus)

Department:

43000 - University College

Advertised Salary:

$18.45; Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement

Benefits:

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA:

Non-Exempt

Temporary/Continuing:

Continuing

Part-Time/Full-Time:

Full-Time

Union Group:

Clerical-Technical Association (MEA-NEA)

Term of Position:

12 Month

At Will/Just Cause:

Just Cause

Summary of Position:

Provide basic routine secretarial support by performing a combination of receptionist, bookkeeping and clerical duties. The anticipated start date for this position is August 2026. However, this is an estimated date and can be revised if needed.

Position Type:

Staff

Required Education:

Satisfactory completion of two years college or equivalent technical training or business/technical schooling.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of college education, training, and experience which provide3s the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education.

Required Work Experience:

Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility and public contact. Two years part-time is equivalent to one year full-time.

Required Licenses and Certifications:

Physical Demands:

Office Environment
Bending
Carrying
Reaching
Sitting
Twisting
Lifting
Repetitive movement
Standing

Additional Education/Experiences to be Considered:

Proficient in the use of an electronic student records system.
Proficient in on-line scheduling systems
Proficient with software applications such as Microsoft Office (Word, Excel, PowerPoint, Access).
Accounting skills and experience with Banner and Concur.

Essential Duties/Responsibilities:

1. Perform any/all duties as defined in the Secretary Level 1 position description.
2. Provide support to the University College Dean's Office and assigned departments.
3. Independently answer routine correspondence and draft non-routine correspondence for review and approval of the supervisor.
4. Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
5. Research information as background for incoming and outgoing correspondence.
6. Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheets, databases, and file management.
7. Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.
8. Establish and maintain filing and record-keeping systems.
9. Interview, train, and direct student employees.
10. Coordinate special department functions and activities, meetings, conferences, workshops, and seminars, including retreats, by scheduling facilities, preparing agendas, and arranging for services and equipment.
11. Monitor department budgets.
12. Carries out responsibilities in accordance with university policies and applicable laws.
13. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
14. Support, promote, and develop university student enrollment and retention initiatives.
15. Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

Skills and Abilities:

1. Operate a variety of office machines and equipment such as a computer, facsimile

Organization Profile

Employer Name:

Ferris State University

Address:

420 Oak Street

Address Line 2:

Prakken 150

City:

Big Rapids

State/Province/Region:

Zip/Postal Code:

49307

Description:

EDUCATION

Job Summary

Organization

Ferris State University

Location

Big Rapids, MI 49307

Job Code Number

405338226

Positions Available

Expiration Date

9/4/2026

O*NET Code

43-6014.00

O*NET Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Education Level

High School Diploma/Equivalency

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