The Legal Operations Coordinator provides operational and case support for the Warranty Litigation team by coordinating legal correspondence, processing incoming and outgoing mail, maintaining matter records, and supporting the day-to-day workflow of warranty litigation claims and arbitration matters. This role serves as a key point of coordination for attorneys, paralegals, legal analysts, and business partners to help ensure efficient matter management, accurate recordkeeping, timely communications, and consistent legal operations across a portfolio of cases.
Key Responsibilities:
Receive, process, distribute, and track legal mail, pleadings, arbitration notices, service documents, subpoenas, and other litigation-related correspondence
Maintain centralized matter files and case management systems, including matter intake, file creation, document organization, status updates, and record retention
Coordinate warranty litigation claims and arbitration matters by monitoring key dates, updating case records, and facilitating communication among stakeholders
Support arbitration administration activities, including filing submissions, scheduling hearings, coordinating materials, and maintaining related documentation
Coordinate service of process activities, including routing legal documents, tracking deadlines, and maintaining proof-of-service records
Manage document intake and distribution to ensure accurate and timely processing of legal materials
Monitor departmental mailboxes and correspondence queues, ensuring timely routing and follow-up of requests, notices, and legal documentation
Assist with discovery support activities, including document collection coordination, tracking production requests and deadlines, maintaining logs, and organizing case materials
Prepare routine correspondence, status reports, matter summaries, tracking spreadsheets, and operational metrics to support litigation portfolio oversight
Coordinate meetings, document deliveries, electronic submissions, and other case-related logistics for attorneys and paralegals
Support legal operations processes and continuous improvement initiatives by identifying opportunities to enhance workflow efficiency, organization, and service delivery
Maintain confidentiality and ensure compliance with legal, regulatory, and company requirements related to records management and document handling
Basic Qualifications:
Associate's degree (2-year) or higher; or High School Diploma/GED with 5+ years of related experience
Experience in a professional office environment
Experience using Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Experience managing records, documents, correspondence, or workflow processes
Preferred Qualifications:
Strong written and verbal communication skills
Experience supporting a legal department, law firm, litigation team, claims organization, or professional services environment
Experience processing legal correspondence, court filings, mail, or case-related documentation
Strong organizational and document management skills with exceptional attention to detail
Ability to prioritize multiple tasks, manage competing deadlines, and maintain accurate records
Customer service experience with a professional, responsive approach to stakeholder support
Experience with legal matter management systems, records management platforms, or litigation support tools
The Legal Operations Coordinator provides operational and case support for the Warranty Litigation team by coordinating legal correspondence, processing incoming and outgoing mail, maintaining matter records, and supporting the day-to-day workflow of warranty litigation claims and arbitration matters. This role serves as a key point of coordination for attorneys, paralegals, legal analysts, and business partners to help ensure efficient matter management, accurate recordkeeping, timely communications, and consistent legal operations across a portfolio of cases.
Key Responsibilities:
Receive, process, distribute, and track legal mail, pleadings, arbitration notices, service documents, subpoenas, and other litigation-related correspondence
Maintain centralized matter files and case management systems, including matter intake, file creation, document organization, status updates, and record retention
Coordinate warranty litigation claims and arbitration matters by monitoring key dates, updating case records, and facilitating communication among stakeholders
Support arbitration administration activities, including filing submissions, scheduling hearings, coordinating materials, and maintaining related documentation
Coordinate service of process activities, including routing legal documents, tracking deadlines, and maintaining proof-of-service records
Manage document intake and distribution to ensure accurate and timely processing of legal materials
Monitor departmental mailboxes and correspondence queues, ensuring timely routing and follow-up of requests, notices, and legal documentation
Assist with discovery support activities, including document collection coordination, tracking production requests and deadlines, maintaining logs, and organizing case materials
Prepare routine correspondence, status reports, matter summaries, tracking spreadsheets, and operational metrics to support litigation portfolio oversight
Coordinate meetings, document deliveries, electronic submissions, and other case-related logistics for attorneys and paralegals
Support legal operations processes and continuous improvement initiatives by identifying opportunities to enhance workflow efficiency, organization, and service delivery
Maintain confidentiality and ensure compliance with legal, regulatory, and company requirements related to records management and document handling
At Stellantis, we assess... For full info follow application link.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.
