ADMINISTRATIVE OFFICE ASSISTANT II
Central Michigan University
Position Information
Posting Number S-3944
Position Number 76000
Type of Recruitment External
Position Title ADMINISTRATIVE OFFICE ASSISTANT II
Position Summary
Provides support and administrative assistance to the School of Health Sciences (HSC), primarily to the Health Administration (HA) program. This role may also require providing similar support to other HSC department programs beyond HA.
Required Qualifications
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
~Experience working with a diverse student population, faculty, and staff.
~Experience in student services.
~Experience with academic program accreditation.
~Experience coordinating the work of others.
~Spreadsheet and/or database experience.
~Experience working with financial records.
~Experience with SAP.
Duties & Responsibilities
~Program & Curricular Administration:
~Prepares proper curricular forms, including new program proposals, updates to master course syllabi, and other curricular changes, as designated.
~Coordinates the scheduling of classes, including the wait list process, with department and college staff, the Registrar's Office, CMU Global, and others at CMU.
~Creates and maintains faculty workloads each semester, coordinating with the HA Graduate Program Director and department staff to ensure accurate course assignments and load distribution.
~Responsible for administrative oversight of capstone course requirements, comprehensive exams, and the dissertation process.
~Coordinates accreditation activities, including organizing a system for collecting information, updating accreditation templates, compiling supporting documentation, coordinating events to meet accreditation expectations, and collaborating with internship coordinators to fulfill accreditation, assessment, and review criteria.
~Communications & Data:
~Responsible for the content of the program website and bulletin, ensuring they are complete, current, and consistent with university requirements. This includes coordinating with the College of Health Professions Communications and Marketing Coordinator, Graduate Studies, and CMU Global marketing personnel.
~Develops, maintains, and queries program and university databases (e.g., Data Warehouse), including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements, as well as an alumni database for the program.
~Financial/Budgetary:
~Maintains a set of budgetary records by performing bookkeeping duties, such as reconciling, monitoring, and tracking expenditures; preparing budget statements; and making recommendations regarding projected budgets for the department.
~Prepares and submits travel and employee reimbursement vouchers, reconciling credit card statements, and ordering office supplies.
~Student-facing Support:
~Serves as the first point of contact for students, independently responding to questions and referring them to appropriate personnel, such as financial aid, veterans services, disability services, the writing center, and student account services.
~Coordinates and collaborates with Graduate Admissions, CMU Global, and other university academic support services personnel on student recruitment and retention. This includes assisting the program director in ensuring timely admission reviews.
~Responsible for following up and placing calls to potential applicants to increase the number of completed applications for the online and on-campus programs.
~Faculty & Director Support:
~Provides support to adjunct, fixed-term, tenure-track, and tenured faculty teaching both online and on-campus, including collecting and reporting course textbooks to the CMU Bookstore and CMU Global, and obtaining review copies of textbooks for faculty.
~Assists the HA Graduate Program Director in formatting, editing, and reviewing correspondence, including confidential and sensitive documents.
~Maintains the HA Graduate Program Director's calendar and schedules appointments and meetings.
~Other duties as assigned.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before September 3rd, 2026.
Employee Group Administrative Office Assistant
Staff Pay Level
Pay Range Minimum Starting Rate: $16.60 per hour
Division Academic Affairs
Department School of Health Sciences
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.00
Position Type 12 month
Weekly Work Schedule 8am - 5pm, Monday - Friday, occasional nights/weekends as needed
Location Mount Pleasant, MI
EEO Statement
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see “Know Your Rights ” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.
CMU's Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes
To apply, visit https://apptrkr.com/9778295
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