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Description
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Under the supervision of the Budget Director, assists with the coordination, preparation and administration of the annual budget. Analyzes budget proposals and policies, assists departments with budget guidelines, and carries out special projects, including surveys, evaluations, planning, and statistical analysis. Provides technical assistance to departments with regard to budget problems and projects and grant applications.
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Essential Functions
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- Assists in budget preparation, include reviewing and analyzing historical budget information, analyzing budget proposals and assisting assigned departments with the budget process. Assist the Budget Director in collecting, assembling and analyzing data needed for budget preparation.
- Balances and monitor the budget status report on a monthly basis for assigned departments. Reviews internally generated reports for accuracy and problems and troubleshoots differences and proposes recommendations for solutions.
- Analyzes, estimates costs, benefits and feasibility of proposed policies and programs. Assists departments and the Budget Director in budget planning.
- Assists departments in the development of strategic plans and performance measures. Coordinates with Deputy Controller in updating and serving as the custodian of the County Strategic Plan. Assists in developing performance measures by setting meetings, explaining the process for developing goals and objectives, and assists with linkage to overall County Strategic Plan. Assist the Deputy Controller in developing and presenting the County Strategic Plan to the Board of Directors.
- Conducts surveys and evaluations as needed. Conducts research on issues such as revenue opportunities and losses, legislative changes and other issues, and presents findings to the Budget Director. Prepares written reports related to these areas, varying in length from one to several pages.
- Represents and fulfills the Budget Director’s responsibilities in their absences; attends various internal and external meetings and provides updates as needed; answers department’ policy and procedural questions and leads staff.
- Serves as trainer for assigned modules for all department users on systems; includes writing and maintaining user’s manual, training users on site, telephone assistance, keeping current through systems training, testing new system updates, and attendance at systems Training meetings.
- Analyze and develops all county fees based on the Consumer Price Index and comparable presents findings to Controller for implementation; coordinate with Department Heads in the implementation of new fees.
- Monitors the county’s yearly reoccurring contracts and present to the Board of Commissioners as one large contract. Work with all departments and following the criteria set by the Board of Commissioners using the Consumer Price Index.
- Monitors Board Budgetary actions and prepares and enters budget adjustments to the integrated financial system. Also performs various budget status reconciliations.
- Provides technical assistance to other county departments. Resolves budgeting and fiscal software questions and performs other projects or tasks as requested.
- Maintains and updates funding account information and positions in Position Control in Financial systems; creates new position passed by the Board of Commissioners.
- Assists departments in grant applications, primarily in the projection of wage and fringe rates. Sets up grant budgets. Amends budgets when required by changes in grants.
- Provides work direction and trains the Budget Analyst and part-time budget intern(s).
- Assist in the preparation of personnel projection, costing every position in Ingham County Budget. Reviewing, analyzing, projecting, and making recommendations for increase/decrease effecting all employee benefits.
Other Functions:
- Performs other duties as assigned.
- Must adhere to departmental standards in regard to HIPAA and other privacy issues.
- During a public health emergency, the employee may be required to perform duties similar to but not limited to those in his/her job description.
(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)
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Employment Qualifications
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Experience and Education:
A Bachelor’s Degree and 6 years of related experience is required
Other Requirements:
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.
(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria)
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Requirements and Working Conditions
Working Conditions:
- This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
Physical Requirements:
- This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
- This position’s physical requirements require regular stamina in standing, walking, lifting, and carrying
- This position’s physical requirements require continuous stamina in sitting, reaching, grasping, typing and enduring repetitive movements of the wrists, hands or fingers.
- This position performs light work requiring the ability to exert 20 pounds or less of force in the physical requirements above.
- This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts,
- This position requires the ability to communicate and respond to inquiries both in person and over the phone.
- This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
- This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)
March 2023
MC 11
