Job Title: Document Control Specialist
Duration: 12 Months Contract (Possibility of Extension)
Location: Bay City, MI
Pay: $22-24/hr. on W2 without any benefits
Job Description:
The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable. The Project Document Controller main activities will include:
- Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
- Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
- Perform standard routine level tasks and provide support for Projects during design, construction, and close-out.
- Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
- Report on activities for Daily, Weekly, and Monthly Operating Reviews.
- Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
- Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
- Provide hard copy documents to projects for construction.
- Provide hard copy critical documents to Plant Document Control at the end of the project.
Essential Functions:
- Possess excellent communication and customer service skills
- Successfully multi-task and/or switch task quickly while remaining organized
- Anticipate and understand the impact of actions/procedures on multiple systems
- Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
- Use appropriate systems/software/programs such as SAP for internal processes
- Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
- Enjoy working in a team environment
- Ability to interact with internal and external parties to receive highly advanced information and data
- Possess strong analytical skills
- Interact with other internal departments to resolve issues with exceptional communication
- Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
- Interface with engineering, plant personnel and drafters on a regular basis
- May require carrying large, rolled prints to various locations in the plants or to projects
- Maintains work areas in a clean and orderly manner
- Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
- Exemplify safe work practices and follow the Company’s compliance standards.
- Regular attendance is expected
Experience Required:
- Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
- 2- 4 years of experience in records management or similar roles
Education:
- High school Diploma or equivalent
Thank you!
