Job Details

Please complete your application with as much information as possible.

Mission Statement: Unlocking potential while protecting your most critical assets.

Core Values: Care Trust Help (C.T.H.)

The Part-Time Office Assistant is responsible for supporting the day-to-day operations of our administrative team by ensuring our office remains organized, well-stocked, and welcoming. This role is ideal for someone who enjoys staying busy, takes pride in keeping things organized, and is eager to help wherever needed.

This is a hands-on position that requires movement throughout the office and facility. Rather than spending the day behind a computer, the Office Assistant will help keep our workplace running smoothly by managing supplies, handling incoming mail and packages, and assisting with a variety of office projects.

The ideal candidate is dependable, positive, flexible, and enjoys contributing to a team-oriented culture. This individual should take pride in creating a clean, organized, professional, and welcoming environment for employees, visitors, vendors, and guests.

Office Operations

1. Pick up and distribute incoming mail.
2. Deliver outgoing packages to UPS and other shipping locations as needed.
3. Receive, sort, and distribute incoming administrative packages.
4. Maintain a clean, organized, and professional appearance in shared administrative spaces.
5. Keep designated office shelves and storage areas neat and organized.
6. Maintain the organization and inventory of the company swag closet.
7. Assist with general office organization and operational needs.

Office & Kitchen Supplies

1. Monitor inventory levels of office supplies and snacks.
2. Place supply and snack orders as directed.
3. Keep kitchen and snack areas fully stocked and organized.
4. Assist with inventory organization, replenishment and storage.

Employee Experience

1. Assemble welcome packages for new office and field employees.
2. Coordinate welcome cookie baskets and other new hire welcome items as assigned.
3. Assist with preparing materials for employee events and culture initiatives.

Administrative Support

1. Complete errands and special projects as assigned.
2. Assist the Administrative Team with day-to-day operational needs.
3. Perform other related duties as assigned to support the business.

1. Positive attitude and willingness to help wherever needed.
2. Dependable with excellent attendance and punctuality.
3. Strong organizational skills and attention to detail.
4. Ability to prioritize tasks and shift between responsibilities throughout the day.
5. Comfortable performing light physical tasks, including walking throughout the facility, lifting office supplies, organizing storage areas, and handling packages.
6. Strong communication and interpersonal skills.
7. Ability to work independently while taking direction from multiple team members.
8. Ability to maintain confidentiality and professionalism.
9. Ability to interact with employees, visitors, vendors, and delivery personnel in a friendly and professional manner.

1. Valid driver's license and reliable transportation to assist with occasional local errands.
2. Previous customer service, retail, hospitality, volunteer, or office experience.
3. Familiarity with Microsoft Office (Outlook, Word, Excel) for basic office tasks.
4. Experience with shipping and delivery services, such as UPS or FedEx.
5. Experience with inventory, stocking, supply management, or maintaining organized storage areas.
6. Strong attention to presentation and pride in maintaining clean, organized, and welcoming spaces.

Niles Shared Services is a proud Equal Opportunity Employer who believes that a diverse workforce is critical to our success. We hire based on experience and qualifications, and in consideration of job requirements therefore, we do not discriminate against applicants due to race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, creed, marital status or parental status, height, weight, citizenship status, arrest record, disability, genetic information, military or veterans’ status or any other legally protected status by federal, state, or local law.