Join a Mission-Driven Organization
Arnold Center, Inc. is seeking an organized, detail-oriented, and people-focused Human Resources & Compliance Coordinator to lead the day-to-day administration of our human resources systems.
This is an important role within our organization. The Human Resources & Compliance Coordinator works directly with the President & CEO and partners with Department Directors to ensure our employees are supported, our employment practices are consistent, and our personnel, training, credentialing, and compliance systems are accurate and audit-ready.
The ideal candidate enjoys creating strong systems, keeping details organized, helping leaders navigate employee matters, and making sure important requirements do not fall through the cracks.
What You'll Do
In this role, you will coordinate and maintain key human resources functions throughout the employee lifecycle, including:
- Posting open positions and coordinating recruitment efforts.
- Reviewing employment applications and assisting Department Directors with candidate selection.
- Coordinating interviews and conducting employment reference checks.
- Completing and documenting required background checks and pre-employment screenings.
- Verifying and tracking employee credentials, licenses, certifications, NPI information, training requirements, and other employment qualifications.
- Coordinating new employee onboarding and organizational orientation.
- Establishing and maintaining accurate, confidential employee personnel files.
- Maintaining employee credentialing and compliance records.
- Developing and maintaining the organization's employee training matrix.
- Tracking required training and notifying employees and supervisors of upcoming or overdue requirements.
- Maintaining official employee training records.
- Administering employee benefit enrollment, changes, annual open enrollment, and related documentation.
- Coordinating workers' compensation claims, documentation, restrictions, and return-to-work information.
- Coordinating organizational responses to unemployment claims.
- Maintaining the annual employee performance review schedule and supporting Department Directors in completing reviews on time.
- Supporting Department Directors with employee documentation, corrective action, performance concerns, policy interpretation, and employment compliance.
- Coordinating employee separation and offboarding requirements.
- Maintaining the Arnold Center Employee Handbook and coordinating updates and employee acknowledgments.
- Maintaining the official Arnold Center Organizational Forms Directory and document-control system.
- Conducting routine personnel, credentialing, training, and HR compliance audits.
- Preparing HR compliance reports for the President & CEO.
- Supporting the organization during funding source, accreditation, regulatory, and other compliance reviews.
What Makes This Position Important
This position serves as a central resource for human resources administration and compliance across Arnold Center.
The Human Resources & Compliance Coordinator works alongside Department Directors to help ensure employment decisions are appropriately documented, policies are consistently followed, and employees meet the requirements associated with their positions.
Department Directors remain responsible for supervising and managing their employees, while the Human Resources & Compliance Coordinator provides the systems, documentation, guidance, and compliance support necessary to help them do that effectively.
We're Looking for Someone Who
- Is exceptionally organized and detail-oriented.
- Can manage multiple deadlines without losing track of important details.
- Understands the importance of confidentiality.
- Communicates professionally and respectfully with employees at every level of an organization.
- Is comfortable holding others accountable for required documentation and deadlines.
- Can develop and maintain tracking systems, spreadsheets, electronic records, and personnel files.
- Uses sound judgment and knows when an employee or compliance concern needs to be escalated.
- Can remain professional and objective when navigating sensitive employee matters.
- Enjoys working collaboratively with organizational leaders.
- Takes pride in maintaining accurate, complete, and audit-ready records.
- Looks for ways to improve systems instead of simply maintaining the status quo.
Qualifications
Required:
- Associate degree in Human Resources, Business Administration, Organizational Management, or a related field with relevant HR experience; or an equivalent combination of education and progressively responsible human resources experience.
- Experience handling confidential records and sensitive employee information.
- Experience with employee onboarding, personnel records, training records, benefits administration, credentialing, or related human resources functions.
- Strong computer skills, including experience with Microsoft Office and electronic recordkeeping systems.
- Strong written and verbal communication skills.
- Ability to travel between Arnold Center locations as needed.
Preferred:
- Bachelor's degree in Human Resources, Business Administration, Organizational Leadership, or a related field.
- Three or more years of progressively responsible human resources experience.
- Experience working in a nonprofit, human services, healthcare, behavioral health, rehabilitation, or other regulated environment.
- Experience with employee credentialing, compliance tracking, or internal auditing.
- Experience supporting accreditation, funding source, or regulatory audits.
- SHRM, HRCI, or similar human resources certification.
What Success Looks Like
A successful Human Resources & Compliance Coordinator will help Arnold Center maintain:
- Complete and accurate employee files.
- Timely and organized onboarding.
- Current employee credentials and required training.
- Consistent annual performance review completion.
- Accurate benefit, workers' compensation, and unemployment documentation.
- Current employment policies, forms, and Employee Handbook materials.
- Strong HR compliance systems that are ready for review at any time.
- Responsive and practical support for Department Directors and employees.
About Arnold Center
Arnold Center, Inc. is a mission-driven nonprofit organization dedicated to empowering individuals to work, live, and thrive through rehabilitative, therapeutic, employment, and community living supports.
Our team works every day to create opportunities, build independence, strengthen our communities, and ensure the individuals we serve have meaningful choices and supports.
