The Parish Administrative Assistant position is part-time position not to exceed 30 hours per week. Monday-Thursday, 9:00 am - 3:00 pm. 24 hours of accumulated PTO, Paid Federal Holidays
This position provides administrative and clerical support to Pastor, staff, council, volunteers, and congregation. The Parish Administrative Assistant is responsible for maintaining parish records, preparing publications both printed and website updates, coordinating communications, and ensuring the efficient operation of the parish office.
Primary Essential Duties:
- Prepare and print weekly worship bulletins, update church calendars - both website and printed newsletter
- Maintain parish directory and sacramental/membership records and prepare certificates (baptism, confirmations, marriages, deaths, transfers).
- Draft correspondence, photocopy/distribute documents, and respond to information requests
- Record and distribute minutes of annual parish meeting, collect/print annual reports; maintain council records and other weekly parish record keeping tasks
- Greet visitors, answer telephone calls, and manager office communications
- Monitor and order routine parish supplies and support event logistics, as required
- Perform additional administrative duties as assigned by the Pastor and council leadership
- Back-up accounting functions, as needed
Education Requirements:
- High School diploma required; additional education preferred
Experience Required:
- 1-2 years of office, administrative and record keeping experience preferred
- Proficiency with Microsoft Software, specifically Word, Excel, and Publisher (or similar publishing software), Group/Constant Contact email, and document/database management
- QuickBooks or Quicken Software (preferred, not necessary)
- Strong written and verbal communication with attention to detail
- Accuracy in taking minutes of meetings, notes, telephone, and document preparation
Professional and Personal Skills:
- Welcoming and professional demeanor
- Ability to work collaboratively with parish staff, volunteers, and congregation
- Ability to work independently with a high level of strict confidentiality
- Typing and proofreading proficiency
- Ability to learn parish proprietary software
- Strong organizational and time management skills
- Basic knowledge of church practices
- Familiarity with social media platforms and website management or a willingness to learn
Additional Information:
Casual business attire, dependability, and promptness is expected. This is a general description of the role of the Parish Administrative Assistant and an overview of the work to be performed. Duties and responsibilities may be modified or assigned as needed by the Pastor, Associate Pastor and Church Leadership.
Resumes and hourly wage expectations may be emailed to: [email protected], dropped off at the office during office hours or through the office mail slot to the right of the office door.
