Coordinator / Ceremonies and Events
Central Michigan University
Position Information
Posting Number S-3937
Position Number 62230
Type of Recruitment External
Position Title COORDINATOR / CEREMONIES & EVENTS
Position Summary
Reporting to the chief of staff to the president, the ceremonies and events coordinator is responsible for the development, management, oversight, execution, and assessment of all events led by the Office of the President. The coordinator works collaboratively with stakeholders across and external to the university to execute event planning and logistics. This position also maintains the Office of the President and Board of Trustees web presence, assists with searches for senior officer positions that report directly to the president, and assists with other special projects.
Required Qualifications
Bachelor's degree.
Two years of high-level event management or other relevant professional experience.
Demonstrated ability to coordinate projects and workflows, determine priorities, meet deadlines, and effectively manage competing demands.
Ability to prioritize and document work effectively.
Demonstrated positive interpersonal skills, including maintaining positive and productive working relationships with internal and external stakeholders, including the Saginaw Chippewa Indian Tribe.
Strong organizational skills and excellent attention to detail.
Demonstrated ability to work independently and exercise discretion and independent judgment, while also recognizing when to consult with the chief of staff.
Demonstrated ability to use data for decision-making and evaluation.
Excellent oral, written, and interpersonal communication skills with a demonstrated ability to develop quality documents and correspondence.
Excellent technology skills including mastery of office software.
Preferred Qualifications
Knowledge of Central Michigan University's policies and procedures.
Four years of high-level event management or other relevant professional experience.
Experience with the 25Live events software.
Duties & Responsibilities
Leads the coordination of event administration on behalf of the Office of the President, including commencement, the annual State of the University Address and Reception, the Staff Excellence Awards ceremony, the president's holiday card mailing, and other signature events.
Recruits, organizes, and directs planning committees comprised of students, faculty, staff, and administrators.
Serves as a liaison for the Office of the President with university departments and service providers for on-campus and off-campus events and ensures alignment with university policies and procedures.
Chairs the commencement committee and recruits, assigns and organizes all commencement participants including speakers, administrators, faculty, staff, special guests, and volunteers.
Develops, implements, and facilitates training for university employees and volunteers who support events, including commencement.
Prepares the commencement communication plan to promote commencement activities to graduates, administrators, faculty, staff, and other stakeholders.
Liaises with students, parents, faculty, staff and guests regarding questions and concerns about commencement or other events hosted by the Office of the President.
Prepares written commencement materials, including the scripts for the president and platform party, as well as the online and printed commencement program.
Works with the CMU Bookstore to coordinate commencement apparel for all participants.
Maintains and evaluates prospective graduate data and provides recommendations for the commencement ceremony schedule and format.
Represents the university and the Office of the President through committee service.
Assists with searches for senior officer positions that report directly to the president.
Provides management during events and troubleshoots issues that may arise to ensure a professional and positive experience for attendees.
Develops and maintains a close working relationship with campus partners and service providers, such as University Events, Events and Conference Services, University Marketing and Communications, Athletics, University Recreation, Facilities Management, CMU Catering, and CMU Police.
Evaluates processes and emerging trends to improve operations and ensure consistent implementation of university policies and procedures.
Maintains the Office of the President and Board of Trustees web pages.
Assists as needed with the coordination of logistics for Board of Trustees meetings and other events.
Assists with other duties and projects as assigned.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Applicants are strongly encouraged to submit letters of recommendation. If you wish to include recommendation letter(s) that are not required, please utilize the Recommendation Letters upload field.
Employee Group Professional & Administrative -Salary
Staff Pay Level
Pay Range $50,000 - $60,000 per year
Division President
Department President's Office
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location Mount Pleasant, MI
EEO Statement
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see “Know Your Rights ” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.
CMU's Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes
To apply, visit https://www.jobs.cmich.edu/postings/45233
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