A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This role provides high-level administrative and operational support for the Physician Assistant (PA) leadership team (as part of the APP Leadership Structure), which includes administrative support to the Chief PA, PA Directors, and PA learner coordination. This role supports the PA leadership through calendar and email management, meeting coordination, scheduling support, and logistics for travel, conferences, and other administrative responsibilities. The position also works in partnership and collaboration with the Nurse Practitioner (NP) leadership and administrative support teams, including the Chief APRN, NP Directors, and administrative assistant.
Work Schedule
Monday - Friday, 8:00am -5:00pm, with flexibility to attend 7am meetings as needed.
- Provide administrative support for the Chief PA and PA Directors, including complex calendar management, meeting coordination, and other administrative logistics.
- Serve as administrative contact for designated PA learner program(s).
- Conduct regular check-ins (e.g., weekly) with PA leadership and assist in tracking action items.
- Coordinate travel, conferences, and related logistics (reservations, itineraries, deadlines, and documentation).
- Provide coordination and related logistics for PA student rotations from UM-Flint and other partner programs.
- Maintain, monitor, and update PA website.
- Provide logistical support for monthly new hire PA orientation.
- Provide logistical support for candidate interviews and visit days, including scheduling, hosting coordination, and day-of needs.
- Support PA/APP events and activities (e.g., annual PA Week activities, holiday events, candidate hosting/interview days) and other projects as assigned.
- Provide support for CME applications and conferences (e.g., Spring PA CME Event).
- Provide administrative support for position request meetings and ensure accurate tracking of positions.
- Other duties as assigned.
- High school diploma or equivalent and 5+ years of progressively responsible administrative experience, or an equivalent combination of education and experience.
- Demonstrated experience with administrative coordination in a fast-paced environment.
- Proficiency with common office software (e.g., Outlook/Teams, Word, Excel, Zoom) and ability to learn new systems.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
- Strong customer service, communication, and discretion when handling sensitive information.
- Experience supporting leadership in an Academic Health System setting and coordinating complex calendars.
- Experience with U-M systems (e.g., Marketplace, Emburse Enterprise, Collegiate Travel Planners (CTP), SharePoint, Cornerstone).
- Experience coordinating interviews, events, or travel logistics.
- Familiarity with clinical/academic medical environment workflows.
- Experience managing routine website updates, including adding or editing content, and keeping information current.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
