Capital Area Community Services, Inc. is seeking a Grants Operations Specialist for our Residential Programs. This is a new position with our Agency and a terrific opportunity. If interested and qualified, please apply today!
The Grants Operations Specialist will work closely with the Director of Residential Programs, program staff, finance department, funders, contractors, skilled trades professionals, utility partners, and community partners to support effective grant management, client-centered program operations, process development, and compliance. This role requires professionalism, strong communication, tech-savviness, flexibility, attention to detail, and an appropriate sense of urgency.
Essential Duties and Responsibilities
- Administer and support federal, state, local, utility, philanthropic, and private grants related to residential repair, weatherization, energy efficiency, and housing stability programs.
- Assist with grant applications, funding proposals, budgets, narratives, reports, reimbursement requests, monitoring materials, and funder updates.
- Track grant budgets, expenditures, obligations, balances, deadlines, deliverables, and compliance requirements.
- Work with finance department and program staff to support accurate financial tracking, documentation, reconciliation, and reporting across multiple funding sources.
- Maintain organized grant, contract, procurement, project, financial, and compliance records.
- Support compliance with applicable funding requirements, including CDBG, Weatherization, Davis-Bacon and related labor standards, procurement, environmental review, and federally funded construction requirements.
- Assist with building, improving, and documenting client-centered processes for residential program operations and pilot programs that support housing stability.
- Support coordination between intake, inspection, construction, weatherization, finance, compliance, and partner teams.
- Communicate professionally with funders, government partners, utility partners, contractors, skilled trades professionals, vendors, clients, and internal staff.
- Represent CACS with professionalism, discretion, and diplomacy in meetings, funder conversations, political environments, and public-facing situations.
- Use technology confidently, including grant management systems, spreadsheets, databases, project management tools, and other platforms used to track program activity, finances, compliance, and reporting.
Required Knowledge, Skills, and Abilities
- Strong organizational, communication, problem-solving, and project coordination skills, with a commitment to client-centered service.
- Ability to manage multiple grants, deadlines, funding requirements, and priorities.
- Ability to track and report on program finances, expenditures, obligations, and grant balances.
- Ability to understand and apply complex grant requirements, contracts, program guidelines, and compliance standards.
- Ability to work professionally with funders, government officials, contractors, skilled trades professionals, clients, and internal teams.
- Comfort working in complex, evolving program environments and supporting new program pilots.
- Technology-savvy, with the ability to learn new software, systems, and reporting tools.
- Ability and willingness to build competency in federally funded construction programs, CDBG, Weatherization, Davis-Bacon, procurement, compliance documentation, and related residential program requirements.
- Familiarity with residential construction, housing rehabilitation, weatherization, energy efficiency, or skilled trades environments preferred.
- High level of professionalism, judgment, flexibility, discretion, attention to detail, and appropriate sense of urgency while maintaining focus on client needs and housing stability.
Minimum Qualifications
- Bachelor's degree in Business Administration or Construction Management preferred. An equivalent combination of education, training, and/or relevant work experience may be considered.
- Experience in grant administration, program coordination, compliance, financial tracking, reporting, housing programs, construction-related programs, weatherization, or a related field required.
- Experience with federally funded construction, CDBG, Weatherization Assistance Program, Davis-Bacon, procurement, or residential rehabilitation programs required.
The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
Full-Time: 40 Hours per Week; 52 Weeks per Year
Benefits: Full Package after 60 Days of Employment
Worksite: 1301 Rensen Street, Lansing, MI
Capital Area Community Services, Inc. is an Equal Opportunity Employer. We are a drug free workplace, with pre-employment drug screening required (including marijuana). Employment is contingent upon successful completion of a background investigation.
