Job Details

Pre-Employment Requirements
Employment is contingent upon successful completion of all applicable pre-employment screenings and verification of eligibility to work in the United States, in accordance with applicable laws, civil service rules, and collective bargaining agreements.

Assists an executive with the administrative functions of the Fire Department office; acts as department liaison with other departmental officials and the general public; performs complex and varied clerical and semi-technical functions requiring a high degree of decision; performs related work as required.

1. Maintains administrative records and reports for the Flint Fire Department, such as the preparation and computation of payroll, personnel, clinic records, and hand reader time clock reports, preparation of contracts, processes all financial records such as purchase orders, requisitions, receivers, resolutions and recommendations for proposal. Completes payroll in the absence of the Fire Administrative Clerk.
2. Using a micro-computer, composes and types a variety of correspondence, reports, manuals, and other documents, applying a knowledge of departmental operations and regulations for the Fire Service; conducts ordinary correspondence without review. May use database, spreadsheet, or other software to create files and records. Uses the City's office automation network to create, maintain, and file a variety of documents, schedule events, and communicate electronically with other network users.
3. Reads and summarizes reports to facilitate review by department head, gathers and organizes information and statistics on specific topics, and may prepare an analysis of findings.
4. Assists in the preparation of the annual budget for the Fire Department and may maintain control of expenditures, such as contacting vendors and processing petty cash claims.
5. Receives and interviews visitors, makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files.
6. Performs miscellaneous clerical work, such as developing forms, requisitioning supplies and operating various office machines.

• Four (4) years experience in the performance of responsible and difficult clerical work, preferably including some supervisory responsibility.
• Thorough knowledge of office practices and procedures and of Business English and arithmetic.
• Knowledge and skill in the use of microcomputers and office automation software.
• Ability to type fifty (50) net words per minute.
• Ability to carry out routine administrative and supervisory detail, independently.
• Ability to maintain and keep involved clerical records and to prepare accurate reports and tabulations from such records.
• Ability to establish and maintain effective relations with fellow workers, outside agency personnel, and the general public.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

You must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver's License, incomplete application) will result in disqualification for consideration. Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

The job description does not constitute an exhaustive list of all responsibilities, duties, and skills. It is also not an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Equal Employment Opportunity Statement
The City of Flint is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.

Americans with Disabilities Act (ADA) Notice
Applicants requiring reasonable accommodation to participate in the hiring or selection process should contact the Human Resources Department.