A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Administrative Assistant Senior Healthcare provides vital administrative and project support to faculty, leadership, students and staff within a dynamic academic and clinical environment. This role encompasses both clerical and academic operations and requires excellent judgment, discretion, and the ability to manage multiple priorities with precision.
This position plays a key role in ensuring the smooth and efficient operations of departmental functions, delivering exceptional customer service, and fostering strong internal and external relationships. The Administrative Assistant Senior Healthcare supports the Department of Oral Maxillofacial Surgery at the School of Dentistry, contributing to the department?s mission, research, academic programs, and patient care initiatives.
This position is a hybrid role, allowing one remote day/week.
- Manage complex calendars and scheduling needs for faculty and department leadership.
- Coordinate travel and administrative financial processes, including PCard reconciliation, reimbursements, hosting, and related activities in accordance with university policies and procedures.
- Order and maintain office and clinic supplies; manage dental laboratory invoices and purchase orders while ensuring inventory availability.
- Maintain professional licensure and certification records in coordination with credentialing and privileging requirements.
- Serve as a liaison between departmental leadership, faculty, students, and central administrative offices to facilitate communication and ensure timely completion of academic and administrative processes.
- Manage and track faculty documentation, including CVs, evaluations, and supporting materials, ensuring accuracy, organization, and timely submission.
- Coordinate academic program operations, including course scheduling, Canvas administration, student rotations, competencies, remediation documentation, and support for lectures, assessments, and grading processes.
- Provide administrative coordination for departmental communications, committees, events, conferences, and other academic activities, ensuring deadlines and workflow requirements are met.
- Maintain professionalism, discretion, and a high level of customer service while supporting faculty, staff, and learners across multiple programs.
- Additional duties as assigned.
- A minimum of 4 years in advanced administration or relevant business experience in an assistant/academic capacity.
- Strong organizational skills with keen attention to detail and critical thinking.
- Ability to manage competing priorities with discretion and adaptability.
- Excellent written, verbal, and interpersonal communication skills.
- Proficiency in standard business and administrative technology platforms used to support academic and operational functions.
- Associates degree or equivalent combination of education and/or experience.
- Comprehensive knowledge of the organization's policies and practices.
- Previous experience working in an academic medical institution or similar setting.
- Proficiency in Emburse, MPathways, Canvas, OPS, Axium, MiChart.
We are committed to maintaining a safe and healthy work environment for everyone. As part of the onboarding process, all candidates are required to submit their immunization records to Occupational Health Services (OHS) prior to their appointment start date to verify their immunization status. The process includes completing a two-step TB test for all new hires and providing proof of Hepatitis B immunization for clinic-facing roles. Additional immunizations may be necessary based on public health guidance or specific job responsibilities.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
MDentistry: Advancing Health Through Education, Service, Research and Discovery.
MDentistry Values: Compassion, Leadership, Excellence, Responsibility,Trust,Creativity, and Inclusion.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michi
