Job Details

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. 

A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.

Please visit http://www.nursing.umich.edu/ for more information about the school. 

The University of Michigan School of Nursing (UMSN) Faculty Support Services is looking for a team player with a positive outlook and flexible 'can-do' attitude to join our team as an Administrative Assistant Intermediate. As a member of the Faculty Support Team, you will provide a variety of administrative and clerical services of a confidential nature to our UMSN faculty in promotion of the day-to-day operations. 

• Proofread and format course related and professional documents.
  • Format references, manuscripts, and grant applications in accordance with applicable style guidelines and submissions specifications.
  • Insert tables, graphs, charts and flow diagrams into documents for grant applications, teaching and other professional communications.
• Create and maintain Excel spreadsheets with the ability to develop formulas as well as create charts and graphs.
  • Format tables, graphs, charts, and flow diagrams for grant applications, teaching and other professional communications. 
• Provide support to faculty for teaching and course preparation
  • Assist faculty with Canvas course site administration including question bank creation, file maintenance, and assignment settings.
  • Schedule and facilitate Zoom sessions for courses including breakout sessions.
  • Format course documents including syllabi, exams, and Power Point slides.
  • Assist with exam administration including proctoring.
  • Assist with textbook searches and ordering.
  • Monitor classrooms for supply needs, room organization, and facility needs.
• Provide general administrative support for UMSN faculty.

  • Assist with meeting logistics including scheduling, reserving and arranging space, and audiovisual or other equipment assistance as needed for course related events. 

  • Assist in the coordination of the centralized collection and storage of School of Nursing course syllabi each academic term. 

  • Participate in the ongoing coordination of updates to faculty CVs.

  • Provide committee and project administrative support as assigned.

• Provide general office support.

  • Provide office coverage in coordination with fellow team members. 

  • Promote a welcoming, organized, efficient and professional office environment. 

  • Perform office duties including mail distribution, outgoing mail preparation, data entry, photocopying, scanning, faxing, travel arrangements, providing telephone coverage if needed and filing/maintaining files.

• Serve as an active and engaged member of the Faculty Support Services Team.

  • Maintain open communication with fellow team members.

  • Participate in the launch of new service initiatives. 

  • Develop and implement systems for tracking the progress of assignments. 

  • Create and update process and procedure documentation.

  • Participate in regular team meetings.

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Education and Experience: 

• Bachelor's degree preferred and/or equivalent combination of education and experience is required. 

• Five (5) or more years