A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This role provides high-level administrative and operational support for the Cardiothoracic team, which includes the faculty and fellowship coordination. This role supports Cardiothoracic faculty and leadership through calendar and email management, meeting coordination, scheduling support in QGenda, and logistics for travel, conferences, and candidate interviews. The position also provides select shared administrative support across units, including backup for Interventional Radiology.
Provide administrative support for Division Director and Cardiothoracic faculty, including complex calendar management, email support, meeting coordination, and catering.
Serve as the primary purchaser for the Cardiothoracic area; order and track supplies and materials as needed and ensure delivery time.
Serve as administrative contact for Cardiothoracic Fellowship program.
Process purchasing requests and resolve order issues as needed.
Conduct regular check-ins (e.g., weekly) to track action items and ensure follow-through on priorities.
Draft and maintain Cardiothoracic schedules in scheduling platform (QGenda); coordinate schedule changes, and troubleshoot conflicts in partnership with publishing faculty.
Coordinate travel, conferences, and related logistics (reservations, itineraries, deadlines, and documentation).
Provide logistical support for candidate interviews and visit days, including scheduling, hosting coordination, and day-of needs.
Coordinate quarterly dosimetry badges for assigned staff and support timely completion of required steps.
Support unit events and activities (e.g., holiday events, candidate hosting/interview days) and other projects as assigned.
Provide support for CME applications and conferences.
High school diploma or equivalent and 3+ years of progressively responsible administrative experience, or an equivalent combination of education and experience.
Demonstrated experience with administrative coordination in a fast-paced environment.
Proficiency with common office software (e.g., Outlook/Teams, Word, Excel) and ability to learn new systems.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
Strong customer service, communication, and discretion when handling sensitive information.
Experience supporting faculty/physicians and coordinating complex calendars.
Experience with U-M systems (e.g., Marketplace) and/or scheduling tools such as QGenda.
Experience coordinating interviews, events, or travel logistics.
Familiarity with clinical/academic medical environment workflows.
Monday - Friday, 8:00am -5:00pm
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
