Job Summary
Under the direction of the Sr. Director of Facilities, the Facilities Maintenance Coordinator is responsible for the upkeep and preventative maintenance of all agency buildings and grounds. This position takes a lead role in coordinating and performing day-to-day maintenance activities, including work order management, repairs, and preventative maintenance. Responsibilities include, but are not limited to, agency vehicles, buildings, grounds, and agency equipment.
Commitment to Mission
Catholic Charities of Ingham, Eaton & Clinton Counties is a ministry of the Diocese of Lansing and is guided by Catholic Social Teaching and the moral teachings of the Roman Catholic Church.
All employees are expected to support and uphold the mission, values, and teachings of Catholic Charities in their daily work. Employees serve as representatives of the organization and are expected to conduct themselves in a manner consistent with Catholic Social Teaching and the mission of the agency.
A fully supported and energetic attitude toward our core values, Catholic Social Teaching, and commitment to serving vulnerable individuals and families with dignity and compassion is required.
Key Responsibilities
• Identifies, assigns, logs, and performs and/or coordinates routine preventative maintenance, including interior, exterior, mechanical, and other equipment.
• Identifies, assigns, and performs and/or coordinates building maintenance, including, but not limited to, structural repairs, cosmetic repairs, equipment repairs, and furniture repairs.
• Troubleshoots maintenance incidents as they arise and responds immediately to ensure safety and limit further damage or deterioration.
• Maintains the agency's key and lock infrastructure.
• Completes and/or coordinates maintenance of agency vehicles.
• Ensures proper routine vehicle inspections and preventative maintenance are completed and comprehensively documented.
• Ensures all agency vehicles are safe for operation.
• Identifies the tools and supplies necessary to perform duties and purchases them with approval from the Sr. Director of Facilities.
• Coordinates and maintains a current inventory of tools and equipment.
• Maintains Safety Data Sheets (SDS) in accordance with the Michigan Occupational Safety and Health Act (MIOSHA) standards and regulations.
• Safely handles, labels, stores, and stocks cleaning supplies and chemicals.
• Performs routine monthly maintenance, safety, and fire safety system inspections as outlined by the Michigan Catholic Conference Self-Inspection Program.
• Identifies, coordinates, and oversees proper grounds upkeep.
• Identifies and resolves safety and cleanliness issues as they arise.
• Assists with donations, including storage, pickup, and distribution as needed.
• Coordinates the setup, takedown, and cleanup of agency events.
• Assists with coordinating and/or supervising volunteer work events.
• Moves furniture, equipment, and supplies as needed.
• Assists with other agency programs as assigned by the Sr. Director of Facilities.
• Serves as a backup for coordinating and scheduling housing setups when needed to ensure the agency's mission is accomplished.
• Performs other duties as assigned.
Other Duties and Responsibilities
• Attend meetings and trainings as required.
• Participate in emergency response and after-hours calls as required.
Qualifications
• Minimum of three to five years of experience performing maintenance functions in a large facility, including mechanical systems, HVAC equipment, cosmetic repairs, structural repairs, and preventative maintenance.
• Possesses the skills and willingness to perform basic repairs to agency mechanical systems, HVAC equipment, major appliances, and key/lock systems, utilizing vendor assistance only when authorized by the CCIEC Sr. Director of Facilities.
Physical Demands and Work Environment
• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Ability to stand and/or walk up to eight (8) hours per shift.
• Work involves talking, stooping, squatting, twisting, climbing, kneeling, hearing, using hands to handle, feel, or operate objects, tools, or controls, and reaching with hands and arms.
• Vision abilities required include close vision, distance vision, and the ability to adjust focus.
• May be required to push, pull, lift, and/or carry up to 25 pounds.
• Ability to sit and use a computer workstation, including a keyboard and visual display terminal, for extended periods.
• Noise in the work environment is usually moderate but may occasionally be loud.
• Work in an environment with varying degrees of physical discomfort.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Personal Attributes Anticipated
• Mission-Driven: Demonstrates a deep commitment to the mission and values of Catholic Charities of Ingham, Eaton, and Clinton Counties, and incorporates them into daily work
• Collaborative Team Player: Thrives in a team environment, contributing positively and working effectively with others to achieve shared goals
• Solution-Oriented Problem Solver: Proactively identifies challenges and develops practical, innovative solutions to address them
• Culturally Sensitive: Demonstrates awareness and respect for the cultural diversity of both colleagues and clients, fostering an inclusive and supportive environment
• Integrity: Upholds a strong moral character, consistently doing what is right, and responsibly using time and resources to serve the organization’s mission
Work Environment & Physical Demands
• This position is on-site and is NOT eligible for remote work
• Attendance at occasional meetings or events outside regular business hours is required
• Physical requirements include frequent use of hands for handling objects, tools, or controls; talking, bending, squatting, twisting, climbing, kneeling, reaching, and occasionally lifting or carrying up to 30 pounds
• Vision requirements include close-up work, distance vision, and the ability to adjust focus
• The work environment may involve varying degrees of physical discomfort and occasional loud noise
• Occasional driving during the workday may be needed for operational purposes.
• Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions
