Position Overview
Trinity Lutheran Church, a vibrant congregation of approximately 250 members in Western Michigan, is seeking a skilled and organized Parish Administrator to join our ministry team. This is a part-time position (20–25 hours per week) offering the opportunity to serve a welcoming faith community in a role that blends traditional church administration with modern communications and technology.
The ideal candidate brings strong organizational skills, a passion for serving others, and comfort with digital tools including church management software, social media platforms, and digital content creation.
Position Details
Position Title: Parish Administrator
Reports To: Senior Pastor
Hours: Part-time, 20–25 hours per week
Classification: Non-exempt / Hourly
Primary Responsibilities
Worship & Bulletin Preparation
- Prepare weekly bulletins and digital worship content using standard liturgical resources
- Coordinate with worship assistants, musicians, and lay leaders regarding schedules and materials
- Support the congregation’s worship life through timely and accurate communications
Office Administration
- Manage day-to-day office operations including phones, website, email, mail, and church records
- Maintain membership records, files, and correspondence with accuracy and confidentiality
- Handle general office needs including supplies, equipment, and occasional errands
Communications & Digital Content
- Produce and distribute the weekly Trinity Tidings email newsletter
- Manage church social media accounts and create engaging content for our congregation and community
- Develop digital announcements, graphics, and event promotions in alignment with ELCA guidelines
Church Management Software (Breeze)
- Serve as the primary administrator of our Breeze church management database
- Track attendance, maintain member records, and generate reports to support ministry and outreach
- Assist the pastor with visitor follow-up and congregational care using database tools
Additional Responsibilities
- Support the church’s Food Pantry through volunteer coordination and record-keeping
- Manage the building use calendar and coordinate facility requests
- Assist with annual congregational reporting to the synod and the congregation and other special projects as needed
Qualifications
Required
- Proficiency in Microsoft Office and Google Workspace
- Experience with or ability to quickly learn church management software (Breeze preferred)
- Comfort with social media platforms and digital content creation
- Excellent communication skills, strong attention to detail, and ability to handle confidential information
- Self-motivated and able to manage multiple priorities with minimal supervision
Preferred
- Experience in a church or nonprofit office setting
- Familiarity with Lutheran (ELCA) worship practices and terminology
- Graphic design experience (Canva, Adobe, or similar tools)
- Experience with Constant Contact or similar email marketing platforms
Work Environment & Expectations
This is a primarily on-site position with some scheduling flexibility. The Parish Administrator represents Trinity Lutheran Church with professionalism and warmth, maintaining a welcoming environment for all members, visitors, and community partners. Trinity Lutheran Church is an equal opportunity employer and an ELCA congregation committed to a diverse and inclusive ministry.
