REPORTS TO: Executive Director LOCATION: 1701 N. Michigan, Saginaw
FLSA STATUS: Non-Exempt EMPLOYMENT TYPE: Part-time, 20-25 hours weekly
GENERAL SUMMARY
Hospital Hospitality House of Saginaw is seeking a motivated, organized, and relationship-focused Development Coordinator to support the organization’s fundraising, administrative, and executive operations. This position will serve as a key support role for the Executive Director by helping manage day-to-day priorities, strengthen donor and sponsor relationships, coordinate board materials, and assist with fundraising and grant efforts.
The ideal candidate is proactive, detail-oriented, and enjoys balancing relationship-building with behind-the-scenes organization. This role is well suited for someone who thrives in a nonprofit environment and wants to contribute meaningfully to the mission of supporting families during medical crises.
PRIMARY RESPONSIBILITIES
Fund Development & Donor Relations
- Assist with donor communications and outreach
- Support donor stewardship efforts including thank-you letters, follow-up, and relationship tracking
- Help identify, cultivate, and secure sponsorship opportunities
- Maintain donor and sponsorship records and databases
- Assist with fundraising campaigns and special events
- Support donor engagement efforts and partner relationships
Grant Support
- Research and identify grant opportunities
- Assist with grant applications and supporting documentation
- Help track grant deadlines, reporting requirements, and outcomes
- Coordinate collection of data and information needed for proposals and reports
Executive Support
- Assist the Executive Director by managing and completing priority projects and administrative tasks
- Help manage communications and follow-up tasks
- Take initiative in identifying opportunities to improve efficiency and reduce administrative burden
- Prepare board meeting packets and materials
- Create invoices and maintain administrative records
- Organize electronic and physical files as needed
- Support general office and operational needs
Other Duties as Assigned
QUALIFICATIONS
Education
- Associate’s Degree or at least two years of relevant work experience preferred
- Minimum requirement of a high school diploma or GED
Experience
- Experience in nonprofit administration, fundraising, customer service, communications, or related fields preferred
Preferred Qualifications
- Experience with donor databases or CRM systems
- Grant writing or grant support experience
- Event coordination experience
- Familiarity with nonprofit fundraising and sponsorship development
Technical Skills
- Proficient with Google Workspace, or ability to become proficient in three (3) months.
- Comfortable using online forms and electronic documentation systems
- Strong written and verbal communication skills, including grammar and basic mathematical proficiency
- Excellent organizational skills with strong attention to detail
- Strong data management and recordkeeping abilities
- Ability to manage multiple projects, prioritize competing tasks, and meet deadlines effectively
- Comfortable communicating professionally with donors, sponsors, community partners, volunteers, and diverse populations
- Ability to maintain confidentiality and exercise professionalism in all interactions
Other Qualifications
- Self-motivated and able to work both independently and collaboratively
- Demonstrated initiative and problem-solving skills
- Ability to adapt in a fast-paced nonprofit environment and manage changing priorities
- Regular and reliable on site attendance is required
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position
WORK ENVIRONMENT
Regular interaction with diverse populations, requiring professional communication and a commitment to fostering an inclusive and welcoming environment
BENEFITS
- Paid earned sick time in accordance with Michigan law
- Schedule flexibility
- IRA with employer match
EQUAL EMPLOYMENT OPPORTUNITY
Hospital Hospitality House of Saginaw, Inc. is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment for all employees and applicants.
