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Job SummaryThe Vice President, Administration is a senior management role responsible for administrative strategy, sharedservices leadership, and operational governance. This role oversees core administrative functions-such as Facilities, Real Estate, Corporate Services, Workplace Services, Travel & Expense, Fleet, Security, Records Management, and other designated shared services-ensuring efficient, compliant, and scalable operations that support business performance.
Job Description
Role Overview
The Vice President, Administration provides strategic direction and leadership across multiple administrative and sharedservices functions, managing large teams through multiple layers of leadership. The role establishes enterprise administrative standards, optimizes service delivery models, and partners closely with executive leadership to align administrative capabilities with business strategy.
This position typically reports to the Chief Operating Officer, Chief Administrative Officer, or equivalent enterprise executive (Etrack) and is a core member of senior management.
Key Responsibilities
Enterprise Administrative Strategy & Governance
Define and execute the enterprise administrative and sharedservices strategy
Establish governance models, policies, and standards for administrative functions
Ensure administrative services align with enterprise priorities, growth, and cost objectives
Shared Services & Operational Leadership
Oversee core administrative functions such as facilities, workplace services, real estate, travel, security, fleet, records, and corporate services (as applicable)
Ensure reliable, highquality service delivery across locations and business units
Drive consistency, scalability, and service excellence
Cost Management & Operational Efficiency
Lead enterprise administrative budgeting, forecasting, and costcontrol efforts
Identify opportunities for cost optimization, vendor consolidation, and process efficiency
Ensure disciplined resource allocation and return on administrative investments
Risk Management, Compliance & Safety
Ensure compliance with regulatory, safety, environmental, and corporate requirements
Oversee risk identification and mitigation related to facilities, security, and operations
Champion safe, compliant, and resilient administrative operations
Vendor, Contract & Outsourcing Oversight
Provide executive oversight of key administrative vendors and service providers
Lead sourcing, contract negotiation, and performance governance (as delegated)
Ensure vendors meet service, cost, and compliance expectations
Organization, Talent & Leadership Development
Lead, develop, and mentor senior administrative leaders and managers
Build a strong, diverse administrative leadership pipeline with clear succession plans
Establish performance expectations, accountability, and professional standards
CrossFunctional & Executive Partnership
Partner with Finance, HR, IT, Legal, Supply Chain, and business leaders
Support enterprise initiatives such as expansions, restructurings, relocations, and transformations
Provide executivelevel insight on administrative impacts and tradeoffs
Systems, Process & Transformation Leadership
Lead modernization of administrative processes, tools, and service delivery models
Drive standardization, automation, and digital enablement where appropriate
Support enterprise transformation initiatives impacting administrative services
Workplace, Culture & Employee Experience
Support an effective, safe, and productive workplace environment
Ensure administrative services contribute positively to employee experience and engagement
Balance service quality with cost and efficiency objectives
Qualifications
Education & Experience
Bachelor's degree in Business Administration, Operations, Facilities Management, or related field required
Master's degree or MBA preferred
Typically 15+ years of progressive leadership experience in administration, shared services, operations, or corporate services
Demonstrated success leading large, complex administrative or sharedservices organizations
Knowledge, Skills & Abilities
Strong executive leadership and organizational management capability
Broad understanding of administrative operations, facilities, and shared services
Proven ability to drive efficiency, cost discipline, and service quality
Strong risk management, governance, and compliance acumen
Ability to influence senior executives and lead crossfunctional initiatives
Excellent executive communication and stakeholdermanagement skills
High integrity, judgment, and enterprise mindset
Additional Job DetailsManagement - M6
Organizational ImpactÂ
*Leads a function or department within the platform, or leads a strategic function or department within the... For full info follow application link.
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
