Come Join Our Team!
At Michigan Works! Southeast, we are the front lines of workforce development, meeting the talent demands of local employers and addressing the unique needs of the communities in Southeast Michigan. Serving Hillsdale, Jackson, Lenawee, Livingston, and Washtenaw counties, we are committed to delivering services that help businesses find skilled workers and provide a competitive edge for career seekers. By creating meaningful connections, we empower individuals to build a brighter future and support businesses in achieving their goals.
If you are passionate about making a difference in your community and want to be part of a team that helps shape the future workforce, we invite you to join us. Together, we can create pathways to success for both career seekers and employers.
Job Summary
Under the general direction of the Fiscal Manager, the Staff Accountant performs a broad range of professional accounting and fiscal management duties in support of the organization's programs. This position requires critical thinking skills and sound independent judgment within the parameters of professional accounting standards, organizational policies, and applicable grant rules and regulations.
The Staff Accountant is responsible for maintaining accurate financial records, ensuring compliance with federal, state, and local grant regulations, and producing timely reports and other output required by grantors, auditors, and internal stakeholders. The position collaborates closely with colleagues while exercising the independent professional judgment expected of a senior accounting role.
The position will have a primary focus in one or more designated areas (e.g., Accounts Payable, Accounts Receivable, Payroll) and will also provide backup and support for other accounting functions across the department, including audit preparation, account reconciliations, and general ledger management.
Essential Duties and Responsibilities
- Accounting & Financial Management
- Organize, troubleshoot, process, and record accounts payable, accounts receivable/billing, payroll, and procurement requests consistent with established policies, procedures, and department practices.
- Prepare and post journal entries, accruals, and adjustments in the general ledger in accordance with GASB and GAAP standards.
- Maintain accurate and complete records, including vendor records, employee records, and other relevant supporting documentation.
- Review, produce, and distribute annual 1099s by January 31 each year, and complete other required annual filings on schedule.
Grant Compliance and Reporting
- Proactively ensure accuracy of data reflected in transactions and accounting records; ensure compliance with grant terms and conditions, and applicable laws and regulations.
- Create and analyze reports of all transactions reflecting approved program expenditures for grants, and other reports required by management or grantors.
- Gather, organize, and present information to auditors and monitors for financial audits and compliance monitoring visits.
Analysis and Internal Controls
- Critically analyze accounts, account balances, and reconciliation documents to ensure clean audits, accurate journal entries, and other quality work products.
- Analyze, track, and resolve accounting issues, discrepancies, and inquiries from vendors, grantors, or internal customers.
- Identify and communicate internal control weaknesses to management; actively work to strengthen controls and mitigate financial risk.
Collaboration and Training
- Train and assist Michigan Works! Southeast (MWSE) employees on accurate data entry processes in fiscal systems.
- Manage the flow of written, electronic, and verbal communication in and out of the department, including reproduction and distribution of materials as assigned.
- Develop cross-training documentation for assigned functions; participate in and contribute to cross-departmental training.
- Independently pursue professional development and training in collaboration with colleagues and organizational leadership.
- Perform other duties as assigned by the Fiscal Manager or other organizational leaders.
