?Program Project Coordinator, Office of Academic and Clinical Affairs - College of Nursing
Wayne State University is searching for an experienced?Program Project Coordinator, Office of Academic and Clinical Affairs - College of Nursingat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
The Program Project Coordinator for the Office of Academic and Clinical Affairs is responsible for coordinating office services, programs, and projects while effectively managing multiple priorities in a dynamic environment. This role supports the Office of Academic and Clinical Affairs within the College of Nursing, particularly in areas related to recruitment and academic programming. The coordinator actively contributes to the implementation of initiatives designed to achieve departmental goals and objectives .
In addition, the position serves as a liaison to internal and external stakeholders, representing the Associate Dean and the Office of Academic and Clinical Affairs, as directed, on special programs and initiatives while maintaining the highest level of confidentiality. This position reports to the Associate Dean for Academic and Clinical Affairs in the College of Nursing.
Anticipate the needs of the office and act accordingly by proactively identifying operational, administrative, and resource requirements before they arise. Monitor workflows, deadlines, and priorities to ensure seamless day-to-day operations. Prepare materials, coordinate logistics, and secure necessary resources in advance of meetings, projects, and events. Maintain awareness of leadership preferences, departmental goals, and organizational timelines to support efficient decision-making. Identify potential challenges or gaps and implement solutions with minimal direction, ensuring continuity and minimizing disruptions. Exercise sound judgment, initiative, and discretion to address issues promptly while keeping stakeholders informed .
Coordinate and manage assignments requiring a high degree of organization, discretion, and confidentiality, with a strong emphasis on accurate recordkeeping and attention to detail. Monitor schedules and deadlines to effectively plan meetings, track progress, and ensure the timely completion of tasks and required documentation in support of organizational objectives.
Interpret and apply established procedures and processes to support departmental goals, recommending and implementing revisions as appropriate to improve efficiency and effectiveness. Provide accurate and meaningful statistical data and analysis to inform departmental decision-making.
Prepare and coordinate in-service agendas, reviews, and related materials. Oversee the collection, tracking, and timely submission of departmental annual and quarterly documentation in accordance with requirements established by various institutions.
Maintain the official repository of all departmental agreements, memoranda of understanding, and other formal documentation, ensuring accuracy, organization, and accessibility. Develop and manage a comprehensive tracking system to monitor the status of faculty appointments, including tenured, tenure-track, non-tenured, full-time affiliate, and voluntary faculty.
Assist with the preparation, submission, and follow-up of reports aligned with the department's strategic goals, ensuring accuracy, timeliness, and compliance with established requirements.
Perform other related duties as assigned.
Unique duties:
Qualifications:
Education: Bachelor's degree
Bachelor's degree or equivalent combination of education and experience .
Experience: Intermediate (3 to 4 years job-related experience)
High level with experience in Banner and WISE system preferred .
Experience working with Microsoft Office Suite is a must .
Experience with nursing regulatory agencies and other related organizations strongly preferred.
Knowledge, Skills, and Abilities:
Project Management: Ability to independently manage a variety of projects while ensuring appropriate tracking , quality control, follow-up, and multiple deadlines are met.
Written Communications: Outstanding writing skills to effectively communicate to a variety of audiences in various media, including web, letters, evaluations, reports, program summaries.
Self-Starter: Must be able to work independently in a highly organized, detail-oriented, fast-paced environment.
Interpersonal Skills: Outstanding interpersonal abilities to build cooperative, effective relationships, facilitate communication and understanding among faculty members . Maintain professional decorum at all times in terms of poise, appearance, language, confidentiality, punctuality, and customer service to both internal and external constituents.
Teamwork: Demonstrated teamwork skills including ability to build consensus, anticipate problems and difficult situations , and develop mutually agreed-upon strategies and/or solutions.
Technology Skills: Be proficient in Microsoft Office platform including Word, PowerPoint, Excel, Access, Outlook, and the Internet. Extensive knowledge and hands-on use of University software platforms such as Banner and WISE is a plus.
Problem-Solving Skills: The ability to identify and resolve problems in a timely manner . Gathers and analyzes information skillfully.
Planning/Organizing Skills: Prioritizes and plans work activities; adapts to changing conditions. Develop strategies to achieve organizational goals.
Initiative: Takes independent action. Demonstrates persistence and overcomes obstacles.
Familiarity with nursing educational programs, including regulation and accreditation, is strongly preferred.
Preferred qualifications:
School/College/Division:
H15 - College of Nursing
Primary department:
H1503 - Nursing Staff, Students, & Other
Employment type:
Funding/salary information:
- Compensation type: Annual Salary
Working conditions:
??Normal office environment.?
Job openings:
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.
