ADMINISTRATIVE OFFICE ASSISTANT III/PT
Position Number: S-3903
Position Summary:
This position performs administrative functions in support of the School of Communication, Journalism, & Media functions (SCJM ). This position manages budget reconciliation, payroll, personnel transactions, supplies and equipment purchasing, scholarships, faculty searches, and other duties other duties as required.
Required Qualifications:
High school diploma or GED .
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Preferred Qualifications:
Experience working in a higher education setting.
Knowledge of CMU budget and registration systems (SAP , Perceptive Concept/Image Now, etc.).
Budget and bookkeeping experience.
Purchasing experience.
Duties & Responsibilities:
Reconciles all university cost centers for the school each month.
Processes all invoices and vouchers for all school accounts and entities.
Coordinates the purchase process for all equipment and supplies for the school.
Reconciles all credit cards assigned to members of the department.
Monitors credit card purchases through PNC .
Oversees the university mandated process for asset inventory.
Coordinates/oversees the university payroll system for the school.
Coordinates the logistics and finances for faculty and staff searches, including but not limited to, posting advertisements, aiding with travel arrangements, scheduling meetings, processing reimbursements, etc.
Processes all personnel transactions for the school as directed.
Maintains scholarship accounts and disbursements and works with faculty and students to manage scholarship awards and requirements.
Assists with the operation of the Presentation Skills Center.
Provides administrative support to the school Director and Coordinators as needed.
Assists visitors to the office with various requests as needed.
Hires, schedules, and supervises student employees.
Assists with school event operations and support as needed.
Assists with sorting and distributing mail for Moore Hall as needed.
Assists students with the checkout of lab keys and equipment as needed.
Supervision Exercised:
None.
Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $18.10 per hour
Division: Academic Affairs
Department: School of Comm, Journalism & Media
Position Status: Regular
Position End Date:
Employment Status: Part-Time
FTE: 0.80
Position Type: 12 month
Weekly Work Schedule: Monday-Thursday 8:00 AM -2:30 PM; Friday 8:00 - 2:00 PM, Nights and weekends as needed
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes
About the Department:
The School of Communication, Journalism, & Media at Central Michigan University is dedicated to empowering students with the skills and knowledge necessary to excel in today’s rapidly evolving communication landscape. With a range of programs and courses, we offer hands-on training in communication, journalism, media production, and more.
Our faculty are industry professionals and scholars who are passionate about mentorship and guiding students toward successful careers in media and communication.
Message to Applicants:
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before July 8, 2026.
To apply, visit https://apptrkr.com/7264312
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see “Know Your Rights ” posters, please https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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