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Job area:
Secretarial Support
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rdlargest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: USA - Auburn Hills, University Drive
Division:Road
Job Posting Title: Executive Assistant
Time Type: Full Time
Summary
The Executive Administrative Assistant will overseas daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude.
Candidate will manage projects assigned by the Vice President along with aiding the Senior Management team on consolidating reporting. Projects may include updating and editing of both Excel and Powerpoint documentation to support divisional needs will fall under this role.
Candidate will take the lead on management of the office and needed improvements to enhance the productivity of the team and present a professional environment to employees and visitors.
Duties and Responsibilities
Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly
Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
Check invoice portal and maintain follow ups on outstanding invoices with operators
Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations
Follow up on meeting tasks and completion
Creation, update and editing of documentation
Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
Organize and prepare meeting schedules for various departments
Educational background / Work experience
Bachelor's degree in Business Administration preferred.
5-7 years of project management, administration experience
Data entry experience
Experience managing multiple projects, deadlines and team that does directly report to candidate
Working knowledge of general office equipment
Skills & Competencies
Excellent organization and computer skills
Attention to detail
Desire to be proactive and create a positive experience for others
The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment
Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.
Excellent written and verbal communication skills
Able to complete complex administrative tasks with minimal supervision
Comfortable with routinely shifting demands
High degree of attention to detail
Physical and/or Mental Requirements / Working Conditions
While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear. The employee uses computer and telephone equipment. The vision requirements of this job include close vision and distance vision.
At Will Employment
DSV Lead Logistics. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.
For this position, the expected base pay range is $32.21 - $37.74 hourly. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.
Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through theDSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital... For full info follow application link.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [email protected]. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
