ADMINISTRATIVE OFFICE ASSISTANT III
Position Number: S-3888
Position Summary:
The Administrative Office Assistant III (AOAIII ) provides complex secretarial and administrative support to the Dean and Associate Dean of the College of Liberal Arts and Social Sciences (CLASS ) and serves as the primary point of contact for the CLASS Dean’s Office. This position supports daily operations of the Dean’s Office, coordinates logistics for college events such as speaker series and alumni visits, and handles expense reconciliation for Dean’s Office staff. The AOA III supervises approximately four student workers supporting the Dean’s Office.
Required Qualifications:
High school diploma or GED .
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Preferred Qualifications:
Bachelor’s degree, or an equivalent combination of education and experience.
Experience with SAP .
Experience with the Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Access.
Demonstrated supervisory experience.
Experience coordinating events, including speaker series, alumni visits, or external stakeholder meetings.
Duties & Responsibilities:
Provides complex secretarial and administrative support to the Dean and Associate Dean, including calendar management, correspondence, meeting preparation, travel coordination, and expense processing.
Serves as the primary front-office contact for the CLASS Dean’s Office; receive visitors, answer phones, and route or resolve inquiries from faculty, staff, students, and external constituents.
Hires, trains, schedules, and supervises approximately four student workers supporting the Dean’s Office and college events.
Coordinates logistics for Dean’s Office meetings and college-wide committees, including agendas, materials, room reservations, and minutes.
Reconciles expenses for Dean’s Office staff.
Assists with coordination of college events, including speaker series, alumni visits, and meetings with external stakeholders.
Maintains confidential personnel, financial, and student records in accordance with University policy and records retention schedules.
Maintains accurate databases and spreadsheets for Dean’s Office operations and reporting.
Manages the Dean’s Office shared email and phone systems; triage incoming inquiries.
Coordinates office supplies, copier services, and Dean’s Office shared workspaces; serve as liaison with Facilities Management, IT, and other campus service units.
Coordinates with the CLASS Business Manager on personnel transactions, document routing, and administrative workflows requiring cross-functional handling.
Serves as a process and procedure resource for CLASS department-level office staff on Dean’s Office workflows.
Performs other duties as assigned.
Supervision Exercised:
None.
Employee Group: Administrative Office Assistant
Staff Pay Level:
Pay Range: Minimum Starting Rate: $18.00 per hour
Division: Academic Affairs
Department: College of Liberal Arts & Social Science
Position Status: Regular
Position End Date:
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: M-F 8am-5pm; some nights and weekends as needed
Location: Mount Pleasant, MI
Posting Ends: 06/25/2026
Open Until Filled: No
Message to Applicants:
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
To apply, visit https://apptrkr.com/7231040
CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.
If you wish to see “Know Your Rights ” posters, please https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
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