About Legacy Land Conservancy
Legacy Land Conservancy is an accredited land trust founded in 1971 to protect the forests, fields, wetlands, and rivers of southern Michigan. Serving Washtenaw, Jackson, and Lenawee counties, Legacy’s mission is to secure for current and future generations a land base for nature, agriculture, fresh water, and recreation today and forever.
Legacy is an Equal Opportunity Employer. We embrace the values of justice, equity, diversity, accessibility, inclusion, trust, relationships, integrity, responsibility, collaboration, science, sustainability, and history. We are a highly collaborative workplace that values flexibility, transparency, humor, and meaningful life-work balance.
Learn more at legacylandconservancy.org.
Position Overview
The Office Assistant provides support primarily for the Business Manager and Executive Director while helping maintain efficient office operations. This position serves as a key point of contact for visitors, volunteers, staff, and board members and helps ensure office systems, volunteer coordination, and administrative functions run smoothly.
Reports To: Business Manager
Schedule: Part-time. Regular availability during business hours is expected, with preferred availability between 10:00 a.m.–2:00 p.m., Monday–Friday. Occasional evening or weekend work may be required for meetings and events.
Compensation & Benefits
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Starting wage: $17/hour (nonnegotiable to ensure equitable compensation)
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$250 annual employer contribution to a Flexible Spending Account
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Up to 3% employer match for 401(k) and/or Roth IRA
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12 paid holidays (pro-rated based on hours worked)
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Paid time off beginning at 12 days annually (pro-rated based on hours worked)
Key Responsibilities
Office, Technology, and Facilities
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Answer phones, process mail, and greet visitors.
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Maintain a clean, organized, and well-stocked office.
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Coordinate service vendors and office maintenance needs.
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Manage office keys, codes, and office systems.
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Support and troubleshoot office technology, including phones, alarm systems, conference equipment, postage systems, and office equipment.
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Maintain office calendars, room reservations, and meeting logistics.
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Assist with property file organization and administrative recordkeeping.
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Manage website inquiry routing and maintain outreach materials.
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Occasionally lift and move office supplies and materials up to 50 pounds.
Volunteer Coordination
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Respond to volunteer inquiries and coordinate volunteer communications.
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Manage volunteer event registrations, RSVPs, waivers, and attendance tracking.
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Update volunteer records and hours in Salesforce.
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Maintain volunteer-related website calendar information.
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Coordinate volunteer office hours and mailings.
Executive Director, Board, and Development Support
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Update Salesforce records, including address changes and deceased constituent records.
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Print and process donor acknowledgement letters.
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Assist with board and committee meeting logistics, records, and board packet preparation.
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Provide administrative support to the Executive Director and Board Chair as needed.
Qualifications
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Two or more years of relevant administrative experience, preferably in a nonprofit setting.
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Experience with Salesforce or another CRM database preferred.
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Proficiency with Microsoft Office and Google Workspace.
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Strong organizational skills and attention to detail.
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Excellent communication and interpersonal skills.
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Ability to manage multiple priorities and work independently.
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Comfort learning and supporting technology systems.
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Ability to handle confidential information with discretion.
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Enthusiasm for Legacy’s mission and collaborative workplace culture.
How to Apply
Interested candidates should complete the application here. Qualified candidates will be contacted by email regarding an initial interview. Applications will be accepted through July 5, 2026, with an anticipated start date of September 8, 2026.
Legacy recognizes that opportunities in conservation and environmental fields have historically excluded and continue to disproportionately exclude Black and Indigenous people, people of color, people from working-class backgrounds, people with disabilities, and LGBTQ+ people. We strongly encourage individuals with these identities to apply.
Legacy is committed to fostering a culture of diversity, equity, inclusion, and accessibility and welcomes applicants from all backgrounds, experiences, and perspectives.
