ADMINISTRATIVE OFFICE ASSISTANT III
Central Michigan University (CMU)
Location: Mount Pleasant, MI
Department: Payable Accounting
Division: Finance and Administrative Services
Job Type: Full-Time, 12-Month
Pay Rate: Starting at $18.00 per hour
Application Deadline: June 26, 2026
Description
Central Michigan University is seeking an Administrative Office Assistant III to provide administrative, customer service, and accounting support within the Payable Accounting department. This position serves as the department receptionist, maintains vendor records, prepares financial reports, assists with audits, and supports accounts payable operations.
Key Responsibilities
• Serve as receptionist and secretary for the department
• Respond to inquiries from university departments and vendors
• Research issues and prepare correspondence as needed
• Maintain and update the university's vendor database in SAP
• Review vendor requests and verify accuracy and legitimacy of information
• Analyze vendor and payment information for IRS 1099 reporting requirements
• Research domestic and foreign vendor tax status and obtain required tax forms (W-9/W-8)
• Monitor and research uncashed checks for the Escheat Check process
• Prepare monthly financial and statistical reports
• Research and resolve outstanding vendor credits
• Process stop payment and check inquiry requests
• Maintain office supplies and coordinate repair and maintenance requests
• Assist with year-end accounting tasks and audit schedules
• Balance change fund accounts
• Train and oversee student employees assisting with financial transactions
• Complete special projects and other duties as assigned
Minimum Qualifications
• High school diploma or GED
• Three years of related experience, or a combination of education and experience totaling three years
• Experience using Microsoft Word
• Customer service experience
• Strong organizational skills and attention to detail
• Effective verbal and written communication skills
• Positive interpersonal skills and professional attitude
• Ability to manage multiple priorities and deadlines
• Ability to compose, proofread, and edit correspondence
Preferred Qualifications
• Experience with Excel, Access, SAP, or similar software systems
• Accounts payable experience
• Familiarity with IRS 1099 reporting requirements
Work Schedule
• Monday-Friday, 8:00 a.m. - 5:00 p.m.
• Occasional additional hours as needed
Compensation & Benefits
• Minimum Starting Rate: $18.00 per hour
• Comprehensive benefits package including healthcare, retirement, wellness programs, and professional development opportunities
Equal Opportunity Employer
Central Michigan University is an Equal Opportunity Employer committed to diversity, inclusion, and equal access in education and employment.
To apply, visit: https://apptrkr.com/7233507
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