General Dynamics Land Systems is seeking anExecutive Administrative Assistantprimarily supporting multiple Global Executives.
To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance. Ideally, Land Systems is seeking a person who can take on multiple challenges; someone who is enthusiastic in supporting the needs of a fast-paced global defense company.
You will contribute to the efficiency of our team by providing personalized and timely support to the Global Executives. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment.
About GDLS
General Dynamics Land Systems builds the combat vehicles and integrated technologies that give soldiers a decisive advantage. We design, engineer and sustain advanced tracked and wheeled systems paired with modern electronic architecture, AI-enabled capabilities and autonomy-ready technology.
From Abrams to LAV, Stryker to AJAX, robotic platforms to software solutions and beyond, our portfolio delivers proven performance and future-ready modernization for customers around the world.
Join the people who design, build and advance the systems that protect those who protect us. Our teams see beyond the horizon, solving problems before they become challenges.
Bring your talent. Bring your purpose.
Let's shape the future of General Dynamics Land Systems together.
Key Responsibilities
Communicate effectively and professionally with Executive Leaders to keep them informed of upcoming commitments and responsibilities
Screen incoming phone calls (determining level of priority), e-mail messages and handle wide-range information dissemination as necessary
Maintain and manage complex and detailed calendars in Microsoft Outlook
Gather and format information into confidential correspondence, presentations, reports, and dashboards
Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment
Maintain an organized filing system of electronic documents
Direct complex and confidential preparation of records such as agenda, notices, minutes, and resolutions for department meetings
Lead the planning and organizing of in-person and virtual meetings including All-Hands and Town Hall meetings and special events to include reserving rooms, ordering catering, and coordinating with on-site / off-site facilities and IT
Build effective relationships with internal/external stakeholders
Coordinate with other functions within the company on document signature requests
Maintain strict confidentiality with all matters and manage dissemination of personal information
Arrange complex and detailed travel plans and itineraries following security processes; prepare and submit expense reports for travel reimbursement
Manage procurement card expenses and coordinate invoice approvals
Greet guests including vendors, customers, and other professionals for office visits
Update and maintain organizational charts, electronic records, and confidential files
Maintain professional relationships with the other executive assistants who support the Executive Leadership team; act as a back-up as necessary
Provide team updates on events happening within GDLS
Complete daily, weekly, and monthly tasks, reports and projects
Additional Ad Hoc requests from Leader(s)
Requirements
Education: Bachelor degree; may substitute experience in lieu of degree
Required Experience: 10+ years of related administrative or Executive Administrative Assistant experience
Ability to maintain confidentiality
Multi-tasking and prioritization
Must be able to meet deadlines in a fast-paced quickly changing environment
Demonstrate a proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills
Excellent interpersonal skills
Demonstrated initiative and willingness to run with projects with minimal supervision or guidance
Proficient (Intermediate/Advanced) with MS office suite including Outlook and Teams
Experience with Concur (or other expense reporting system)
Location: Sterling Heights facility / 100% in office
What We Offer
We offer a Total Rewards package that is Impactful and built for you.
Healthcare including medical, dental, vision, HSA and Flex Spending
Competitive base pay and incentive pay that rewards individual and team performance, and comprehensive benefits
401k match up to (6%)
Educational assistance
9-80 work schedule (This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off)
On-going learning opportunities within a diverse, inclusive and rewarding work environment
Modern office, onsite cafeteria including Starbucks Cafe, remodeled fitness center, and outdoor fitness track
General Dynamics Land Systems is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race and/or ethnic background, national origin and/or ancestry, color, religion, gender, gender identity or expression, transgender status, sexual orientation, marital/parental status, age, military service, veteran status, disability, pregnancy/childbirth or related conditions, genetic information, or membership in any class protected by applicable law from discrimination in employment.
