Responsible for the coordination and upkeep of the office operations and administration including servicing walk-in customers, ordering, creating shippers and invoices, billing and payables, relationship management with vendors and customers, and supporting procurement activities ensuring smooth operations and cost-effective purchasing.
Essential Tasks & Major Duties
- Greet visitors and callers, route and resolve information requests.
- Order from vendors; purchase stock for business based on stock on hand and min/max in QuickBooks, source materials, and ensure timely delivery of goods and services to support operations.
- Create purchase orders and shippers out of QuickBooks, print shipping labels for warehouse personnel.
- Manage and fulfill orders that come in via walk in, email, phone and fax.
- Maintain regular contact with vendors, customers and suppliers to ensure great service and complete requests.
- Create invoices, post information to general ledger, create bank deposits and post all other required information in Quickbooks.
- Manage payables, receivables, and collections.
- Coordinate space and office organization; purchase and manage supplies and equipment for the office.
- Responsible for opening and closing main office for business hours.
- Assist in weekly cleaning of the office .
Knowledge Skills & Abilities
- 3 years experience in administrative work and office coordination; experience in purchasing and distribution environment a plus.
- Proven ability to learn the business of packaging and sale of packaging
- Intermediate skills in Microsoft office products; Quickbooks knowledge a plus.
- Excellent communication skills; the ability to communicate clearly and concisely
- Excellent problem solving skills under various sorts of constraints
- Ability to collaborate and promote collaboration and teamwork
- Ability to build relationships with customers and vendors.
- Ability to effectively work independently with minimal supervision.
Physical Demands/ Job Environment
- Must be able to lift or move up to 45 lbs
- Sit at desk for long periods of time working on a computer
