To be considered for this position, please include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.
The School of Music, Theatre & Dance is seeking a highly motivated, organized, and enthusiastic individual to provide professional administrative support and manage the office of Walgreen Drama Center. Reporting to the Department Manager & Artistic Administrator, the Office Coordinator will support Walgreen Operations by being the point of contact for all guests, faculty, staff and students. The coordinator will provide support and consultation services to the Chair(s) of Musical Theatre and Theatre & Drama as well as assist faculty by providing training and assistance with overall process and procedures.
**This position will work on campus Monday - Friday, hours to be determined by the Department Manager with occasional additional weekend hours to assist with department events as needed.
This position is responsible for managing the day-to-day operations of the Walgreen Office and ensuring that faculty, student, staff, and prospective student needs are met in a timely and accurate manner. The Office Coordinator will provide integral structural support for the Departments of Musical Theatre and Theatre & Drama including developing, maintaining, and updating Department digital resources, databases, and calendars. The Office Coordinator oversees the logistics of the incoming student interview and audition process as well as campus visits for admitted students. This position will exercise initiative, independent judgment, diplomacy and have a service-oriented attitude, while using discretion and appropriate judgment regarding sensitive and / or confidential matters.
Office Management (60%)
- Serve as the primary point of contact for Walgreen visitors, faculty, staff, and students
- Greet and direct visitors, answer and direct emails and phone calls to the appropriate offices
- Maintain Walgreen email distribution lists, internal employee lists, and any other distribution lists as needed
- Develop and maintain process and reference documents for Musical Theatre and Theatre & Drama faculty, staff, and students
- Manage office supply inventory and order supplies as needed
- Represent the Walgreen Office to internal SMTD departments such as admissions, advising, finance, and scheduling to ensure operational needs of the Walgreen community are being met
- Hire, train and manage student office staff, including delegating tasks and verifying for quality and accuracy
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