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Description
Under the supervision of the Chief Financial Officer, or their designee, analyzes financial data in order to develop, monitor and report on the financial needs of the Health Department. Provides information and technical assistance needed to comply with internal and external accounting, auditing and grant requirements. Prepares monthly billings and financial reporting for the different grant programs and assists in the preparation of documentation needed for the annual audited financial statements. Provides technical assistance to other units, within the Health Department, with regards to accounting issues, grants and projects. Prepares interim consolidated financial statements for management purposes. This Accountant will encompass most of the job functions listed below, no one position will encompass 100% of the functions listed.
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Essential Functions
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- Works daily in the general ledger financial software. Reviews general ledger for compliance with Generally Accepted Accounting Principles. Reviews and monitors the general ledger on a continual basis. Prepares and enters account corrections to the integrated financial system, including journal entries. Also performs various general ledger reconciliations.
- Responsible for grant program, financial reporting and deadlines. May perform complex, specialized grant accounting functions, prepare expense spreadsheets, comparing grant expenditures to the grant budget, writing pertinent financial grant narrative and complies with periodic financial reporting and reimbursement submitted requirements.
- Contributes to and participates in the development of the annual Health Department budget. Assists with monitoring and tracking budget outcomes including revenue and expenditure projections.
- Monitor Health department service provider subcontracts to assure compliance with contract provisions. Review and approve financial claims for reimbursement, via desk review and/or at the subcontractor’s worksite. Provide programmatic review support to Health Department managers to determine if service outcomes are being met.
- Processes Financial Scorecard, Third Party Fee For Service accounts receivable reports using Aging reports, managed care wraparound calculations and Public Entity journal entries.
- Provides technical assistance to operating units within the Health department. Prepares and reviews internally generated reports for accuracy and problems and troubleshoots differences. Resolves accounting and fiscal software questions and performs other projects or tasks as requested.
- Assists department managers and staff in development and amendment of budgets for grant proposals, assuring compliance with grantor requirements and generally accepted accounting principles.
- Completes tasks that aid in the preparation of internal audits, external audits and grant related site visits. This includes year-end adjustments, account analysis, statistical analysis and audit workpapers.
- Develops reporting mechanisms to extract data for various grants, service delivery and program requirements, analyzes data and generates related reports.
- Coordinates the off-site storage for department records. Assist in retrieval of patient/client files. Monitors off-site storage invoices for accuracy and approve for payment.
- Monitors information for department’s contractual obligations. Ensure accuracy in invoices and prepare for payment processing.
- Attends continuing education seminars and classes to stay current on the latest accounting standards and technology.
Other Functions:
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Performs other duties as assigned.
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Must adhere to departmental standards in regard to HIPAA and other privacy issues.
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During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.
(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)
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Employment Qualifications
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Education: A minimum of a Bachelor’s Degree in Accounting, Business Administration or Finance with an Accounting major.
Experience: A minimum of two (2) year experience in fund or governmental accounting.
Other Requirements:
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.
(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)
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Requirements and Working Conditions
Working Conditions:
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This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
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This position is required to travel for meetings and appointments.
Physical Requirements:
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This position requires the ability to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
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This position’s physical requirements require periodic stamina in twisting, bending, stooping, squatting, kneeling, lifting, carrying, pushing, pulling, and handling.
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This position’s physical requirements require regular stamina in sitting, standing, walking, typing, enduring repetitive movements of the writs hands or fingers.
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This position performs light work requiring the ability to exert 20 pounds or less of force in the physical requirements above.
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This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
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This position requires the ability to communicate and respond to inquiries both in person and over the phone.
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This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
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This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)
ICEA PRO 8
2023
