A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Zero to Thrive is looking for a full-time project coordinator with extensive experience in research coordination and administering individual and group clinical services in a research setting. Interest and experience in perinatal and SUD spaces. Extensive knowledge of the perinatal period and maternal mental health is required.
Project Management & Coordination (30%)
- Oversee and coordinate all facets of the assigned research projects, including timelines, budget, deliverables and task delegation. Coordinate miscellaneous tasks to ensure smooth program operations (e.g., updating documents/calendars, sending flyers, responding to team queries).
- Maintain detailed documentation and records for the study to ensure data integrity and confidentiality. Contribute to cross-team collaborative work, including marketing, outreach, engagement, and data/evaluation.
- Assist in identifying patient and program needs, priorities and help define the scope of services to be implemented and integrate feedback to improve programming
- Assist in the implementation and modification of study protocols and procedures and support evaluation of the model.
- Schedule, participate in and facilitate various regular meetings with project team members, including reflective supervision.
- Serve as a contact for project stakeholders and collaborators
- Ensure compliance, along with project Principal investigator, with IRB regulations, grant requirements and university policies
- Prepare and submit regular progress reports, and updates as required
- As needed, assist with manuscript preparation, presentations, and dissemination of study findings.
- Coordinate logistics for stakeholder meetings.
HR & Supervision (20%)
- Provide administrative supervision to 3+ direct reports. Support staff development, and conduct monthly individual meetings to review productivity, address barriers, and devise solutions.
- Manage HR tasks including recruitment, onboarding, staff development, appraisals, and official sign-off on performance plans, reviews, and leave.
- Develop, implement, and communicate policies and procedures to team, monitor adherence through audits and follow-up. Track completion and compliance of procedures.
- Train staff on procedures and protocols (including, as applicable, new staff)
- Facilitate biweekly clinical admin meetings, including maintaining agendas and minutes.
- Be available to support crisis intervention and urgent clinical needs as required.
- Review, approve, and track requests for time off and monitor monthly time reports.
- Provide full administrative authority over hiring, disciplinary actions, and terminations as needed.
Financial management (10%)
- Support financial needs of project budgets including purchasing, processing payments, and monitoring expenses, completing vouchers, recons and forecasts as needed.
Recruitment, Data Collection & Research procedures (10%)
- Recruit and enroll study participants according to approved protocols
- Obtain informed consent and ensure compliance with ethical and regulatory requirements
- Maintain and monitor databases, tracking progress and resolving discrepancies
- Implement research protocol to facilitate group intervention utilizing the Mom Power OUD adaptation protocol.
- Complete necessary documentation for the group including providing research metrics and reports as needed (e.g. CPS, AE/ORIO)
Clinical Research Duties (30%)
Provide clinical support to participants in a research setting. Projects focus o
